Senior Administration Assistant

Summary  

Marriott International is seeking a Senior Administrative Assistant to join the Enterprise Procurement team. Enterprise Procurement is the central organization responsible for acquiring goods and services. The organization has three disciplines, Category Management, Contract Management, and Procurement Operations.  

The role provides administrative, event & travel planning, and project management support to the Vice President, Procurement Operations, as well as to other members of the Enterprise Procurement leadership team, as needed. This role is expected to partner with other administrative assistants within Enterprise Procurement and Marriott International to ensure smooth daily operations. 

The administrative assistant is responsible for all facets of administrative support, including proactive calendar management and travel planning (including international) updating organizational charts, coordinating performance reviews, processing invoices, completing expense reports, completing work readiness, and other duties as assigned. The event planning responsibilities for this role will vary but include the planning, agenda creation, content delivery and execution of leadership meetings and Town Halls, as well as various organization wide events.  

Required Experiences 

• High school diploma or GED 

• 3+ years’ experience as an administrative assistant supporting executives and/or multiple leaders  

Preferred Experiences 

• Experience supporting executives in Operations or Procurement functions of a large organization  

Key Responsibilities: 

• Lead day-to-day calendar and meeting management support, including proactively blocking time for high-priority tasks and ensuring availability for key stakeholders 

• Book travel and accommodation as needed for leaders, and manage the monthly submission of expense reports   

• Assist with budget tracking, expense reporting, and invoicing for department leaders 

• Assist in planning larger scale meetings, including food and beverage selection, conference room needs, collateral and supplies, full logistics for meetings, and other duties for the meeting, while managing a budget 

• Track and update project timelines, deliverables, and progress for high-priority initiatives on behalf of the leader