The Senior Administrative Assistant provides proactive support to senior leadership, coordinating logistics and ensuring operational efficiency across the organization, while managing confidential projects and facilitating communication.
At Portage Point Partners (Portage Point), you are not a cog in a legacy machine, you are shaping strategy, influencing outcomes and being rewarded for driving impact. Backed by New Mountain Capital, Portage Point is recognized for accelerated growth and is consistently featured in rankings from Inc.5000, The Financial Times and Consulting Magazine. This recognition is a testament to our focus on excellence, intensity and pace and ability to attract blue chip talent committed to delivering best-in-class outcomes. Our cross-functional platform spans the full business lifecycle and offers middle market clients integrated solutions across Transaction Advisory Services (TAS), Valuations (VAL), Transaction Execution Services (TES), Office of the CFO (OCFO), Performance Improvement (PI), Interim Management (IM), Investment Banking (IB) and Turnaround & Restructuring Services (TRS).
The Delivery Enablement (DE) team powers Portage Point’s growth as a scalable, high-quality operational backbone. Including Marketing, Commercial Strategy, Talent Acquisition, Human Resources, Delivery Excellence, Accounting & Finance and Data Analytics, the DE team drives excellence, efficiency and automation across every practice line.
As part of the Delivery Enablement (DE) team, the Senior Administrative Assistant plays a pivotal role in supporting senior leadership and enabling operational excellence across the organization. This individual provides proactive and high-level administrative support to a group of Practice Line Leaders (PLLs) and Managing Directors (MDs), ensuring operational efficiency across a large group of leaders. If you are a driven, adaptable professional who thrives in a fast-paced, dynamic environment, can anticipate needs and solves problems independently, then this role is right for you.
Responsibilities
- Provide proactive administrative support to PLLs and MDs, including complex calendar management and prioritization across multiple time zones
- Coordinate domestic and international travel logistics, ensuring seamless itineraries and contingency planning
- Act as a key liaison between MDs, internal teams and external stakeholders to facilitate communication and decision-making
- Prepare and organize materials and logistics for meetings, presentations and strategic discussions, ensuring timely follow-up on action items and deliverables
- Maintain and update CRM (Intapp) data to support relationship management and business development efforts
- Track and manage key operational rhythms, firm initiatives and leadership priorities to ensure alignment with firm goals
- Support confidential projects, prepare correspondence and manage information flow with discretion and judgment
- Anticipate needs and identify opportunities to increase MD effectiveness and efficiency
- Contribute to creating a high-performing and inclusive culture
- Share and manage best practices
- Additional duties as assigned
Qualifications
- Bachelor’s degree from a top undergraduate program
- Located or willing to self-relocate to New York
- Invested in a team-based culture that involves in office four days per week
- Three plus years of experience as an Administrative Assistant or Executive Assistant at an investment bank, private equity firm or top tier consultancy
- Excellent written and verbal communication skills including strong e-mail etiquette
- High degree of maturity with a proven ability to interact with senior executives, team members and external partners
- Experience with a customer relationship management system preferred
- Ability to successfully work in a small, collaborative team environment
- Effectively communicates analysis through Microsoft Word, Outlook and PowerPoint including high-quality messaging, structure and formatting
- Eagerness to be responsive at all times
- Proven track-record of success in high pressure, time-constrained environments
- Top-tier organizational skills and attention to detail
- Self-starter and entrepreneurial spirit
Top Skills
CRM
Intapp
Microsoft Outlook
Microsoft Powerpoint
Microsoft Word
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