Senior Associate, Project Management - (Hybrid)

Penguin Random House is the leading adult and children's publishing house in North America, the United Kingdom and many other regions around the world. In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution. Our vibrant and diverse international community of nearly 300 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children's Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others. More information can be found at http://www.penguinrandomhouse.com/.

We are currently seeking a senior associate in project management to join the marketing art department in the Penguin Random House Audio division. Reporting directly to the marketing art director, the project manager will maintain and expand custom workflows between the design, marketing, publicity, and ad ops departments for advertising and social media campaigns.

If you’re excited about the opportunity to work in a fast-paced and rapidly growing area of publishing, this may be the perfect position for you.

Responsibilities include:

• Serve as the primary administrator for the organization’s project management platform (currently Monday.com). Maintain automations, workflows, boards, dashboards, and reporting to ensure they operate efficiently and accurately. Proactively identify and resolve workflow issues, system errors, and project roadblocks that affect productivity.
• Modify or build new advanced automations/workflows, boards, dashboards, and custom integrations to support the departments in further optimizing workflows on current or future systems.
• Evaluate existing processes and design scalable workflow solutions that improve cross-functional collaboration, supporting operational efficiency regardless of the technology being used.
• Monitor the progress of campaigns, promotional assets, and other projects from initiation through completion while maintaining accurate project timelines. Identify risks or delays and work with departmental stakeholders to keep deliverables on schedule.
• Lead recurring project status meetings to review priorities, resolve roadblocks, and ensure accountability for deadlines.
• Serve as the primary resource for project management software and workflow questions. Troubleshoot technical and process-related issues, provide user training, develop documentation and best practices, and support adoption of new features or systems.
• Coordinate communication across marketing, design, and other departments to ensure project alignment and timely execution. Schedule and run meetings across stakeholders as needed; communicate updates and decisions.

• Continuously assess project workflows, identify efficiencies, and recommend process improvements. Keep informed of new tools and technologies, support implementation, documentation, training, and organizational adoption to ensure teams can effectively keep projects running.

• Minimum of 4 years professional project management experience, preferably in a publishing, marketing, creative services, or agency environment.
• Demonstrated expertise administrating project management platforms with advanced proficiency in Monday.com required. This includes creating and managing board architecture, dashboards, workflow builder, automations, app integrations, and reporting. Experience with Superform and Ziflow is strongly preferred.
• Proven ability for learning, implementing, and supporting new software platforms. Comfortable adapting workflows and processes when organizational systems change.
• Strong process improvement mindset with an eye toward operational effectiveness coupled with interpersonal skills that engender team collaboration.
• Self-motivated and resourceful with the ability to work independently, prioritize competing demands, and exercise sound judgment on projects.
• Strong organizational skills, attention to detail, and project coordination skills with the ability to maintain accuracy, anticipate risks, and evolve with changing deadlines in a fast-paced environment.
• Excellent written and verbal communication skills with the ability to effectively communicate project status, facilitate meetings, and provide user training and support.
• Proficiency in Microsoft Office applications and Smartsheet; experience with additional project management and workflow automation tools, a plus.

This is a hybrid position with in-office responsibilities (approximately 2-3 days a week). We will consider candidates who can work from a commutable distance to our offices at 1745 Broadway, which includes the tri-state area (NJ, CT, and NY).   

The salary for this position is $65,000.  All positions are currently eligible for annual profit award or bonus, subject to Company results.   

Please apply by 8/16/2026, using our ATS system and include your cover letter that gives us a sense of who you are and why you’re right for the position, as well as a resume  for consideration. Before applying for any role at Penguin Random House, we recommend you review our applicant resources page and our FAQs page.   

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

All your information will be kept confidential according to EEO guidelines.

Disclosure requirements pertaining to the collection of your personal data:

Responsible for processing the information provided in your application is the company specified in the job advertisement, with its registered office as indicated. The company processes your data for the purpose of establishing an employment relationship on the basis of Art. 6 (1) b GDPR / Section 26 (1) sentence 1 BDSG.

The retention period for your data is determined by the statutory time limits applicable in the respective country, beginning upon completion of the recruitment process. You can find these here.

You can contact the company’s Data Protection Officer at the above-mentioned postal address. 

Further information on data protection and your rights can be found here.

We value the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.

All your information will be kept confidential according to EEO guidelines.

Disclosure requirements pertaining to the collection of your personal data:

Responsible for processing the information provided in your application is the company specified in the job advertisement, with its registered office as indicated. The company processes your data for the purpose of establishing an employment relationship on the basis of Art. 6 (1) b GDPR / Section 26 (1) sentence 1 BDSG.

The retention period for your data is determined by the statutory time limits applicable in the respective country, beginning upon completion of the recruitment process. You can find these here.

You can contact the company’s Data Protection Officer at the above-mentioned postal address. 

Further information on data protection and your rights can be found here.

We value the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.

All your information will be kept confidential according to EEO guidelines.

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