Senior Departmental Assistant

Job Description

Overview

Creative Artists Agency (CAA) is the world’s leading entertainment and sports agency, with offices in Los Angeles, New York, Nashville, London and Beijing. Founded in 1975, CAA represents many of the most successful professionals working in film, television, music, theatre, video games, sport, and digital content, and provides a range of strategic marketing and consulting services to corporate clients.
 

The Role

We are looking for a proactive, detail oriented Assistant to join our team supporting up to five technology executives. This is a hybrid New York based role manages the overall operations for high-volume desks and must be comfortable working with individuals in a variety of roles both within and outside of the Agency.
 

Responsibilities

• Performs administrative and office support activities for Executives, including reconciling PCard expenses monthly
• Route incoming calls to the appropriate personnel
• Booking travel
• Proactively manages calendar, sets up and manages meetings and all logistics
• Manages the expenses process
• Receiving and directing visitors
• Maintain department and vacation/sick calendar and contact lists
• Ensures deliverables are error free and on time
• Other duties assigned as needed
   

Qualifications

• 7+ years of general office experience; Reception experience a plus
• Strong Microsoft Office, specifically Word, Excel and PowerPoint
• Professional & proactive demeanor and superior organizational skills
• Must possess the ability to pay close attention to detail
• Must possess strong organizational and communication skills
• Able to work in a fast-paced and team-oriented department
• Must be resourceful and possess good judgment
• Ability to properly and discreetly handle sensitive and confidential information
   

Preferred Qualifications

Bachelor’s Degree preferred
 

Please provide complete and legible information.  An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.