Senior Executive Assistant

Morgan Stanley

Senior Executive Assistant

Job Responsibilities:

• Support multiple Senior Executives for Administrative needs
• Telephone coverage, answer phones, take accurate messages, handle urgent/confidential calls with appropriate judgment; back-up other lines, as needed, for bankers and colleagues
• Heavy client interaction with high-level executives; act as liaison with clients and their assistants
• Maintain executive calendar as needed; schedule meetings, conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
• Coordinate all related conference room needs, including any catering, audio/videoconference set up, with Receptionist
• Coordinate client dinners & outings, as needed
• Arrange all aspects of travel, keeping executives’ travel profile up-to-date, manage approvals for any travel, arrange flights, hotels, rental car and sedan service, currency exchange using agency and online services, international data on corporate mobile
• Prepare all itineraries
• Coordinate expense reimbursement, with the FID Expense team, on a timely basis
• Process Invoices for Vendors, Conferences, Sponsorships, Client dinners and Charity events
• Type correspondence, memos and presentations, prepare presentation and meeting materials; copy, collate, bind
• Maintain filing system, correspondence, documents and personal files for Managers
• Navigate Firm’s resources, interface with various departments on behalf of executives to collect information, respond to requests, obtain services
• Send and retrieve faxes
• Open and distribute Managers’ mail, sort and prioritize; arrange messenger and overnight package services
• Train new hires and temporary workers, on phones and all office routines/policy/procedures
• Provide backup support for colleagues during vacation/sick days, and assist their managers as needed, with phone coverage and other office needs
• Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area
• Handle personal work as directed

Required Skills and Personal Attributes:

• Excellent communication, writing, judgment, and problem-solving skills
• Strong attention to detail as well as solid organization/time management skills
• Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
• Able to work in a fast-paced environment and handle multiple tasks concurrently
• Flexible to supporting multiple Senior Executives, that may change over time

Other Requirements:

• College Degree Preferred or Relative Corporate Experience preferred (5+ Years of Experience)
• Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
• Other applications helpful include Excel, PowerPoint, internet and research tools
• Solid typing skills (60+ wpm)
• Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements

Reports to:

• Office Manger

Hours:

• 7:30 AM – 6:00 PM

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years.  Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices​ into your browser.

Expected base pay rates for the role will be between $105,000 and $125,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).