Senior IP Paralegal

The Senior Paralegal is a key member of the Intellectual Property, Media and Technology (IPMT) practice group and will provide essential support to lawyers with all aspects of the practice before the U.S. District Courts, the International Trade Commission (ITC) and the Patent Trial and Appeal Board (PTAB), including all inter partes proceedings.

The role’s key responsibilities include maintaining correspondence and discovery, supporting hearings and trials, submitting filings and administrative proceedings, cite-checking briefs, and assisting with settlements. The Senior Paralegal will play a significant role in the retrieval, review, and production of documents, both incoming and outgoing, along with providing support for all trials and/or arbitrations, working in conjunction with IT and Advanced Client Data Solutions to ensure all security requirements are followed, and best practices are consistently applied.

The ideal candidate will have a proven track record of proactively completing tasks and following through with the speedy resolution of issues with minimal supervision and demonstrate the ability to meet deadlines under very tight time constraints and other demands. This is a billable position requiring accurate and timely submission of matter attributable billable hours, and there is a billing requirement for this role of 1,650 hours per evaluation year.

The primary job responsibilities include:

• Support attorneys in all aspects of PTAB, U.S. District Court and ITC proceedings.

• Support all aspects of Inter Partes Reviews, post grant review and interference proceedings including preparation and electronic filing of all submissions and paying applicable filing fees by deposit account.

• Assist with the preparation and submission of ex parte appeal filings and preparation of support materials for oral hearings before the PTAB.

• Knowledge of and ability to support reexaminations and interferences before the PTAB.

• Frequent and proficient use of The Patent Trial and Appeal Case Tracking System (P-TACTS), the ITC’s Electronic Document Information System (EDIS) and U.S. District Court Electronic Case Filing (ECF) systems for e-submission of filings in all inter partes disputes.

• Submission and reconciliation of all USPTO filing fees.

• Maintaining case files and document collections.

• Drafting correspondence and compiling materials for all trial proceedings and appeal proceedings.

• Assisting with trial and appeal preparation and presentation.

• Conducting legal research and case management functions using various databases.

• Prepare and provide IP Attorneys and practice support management with periodic status reports on the outstanding issues and projects this position handles.

• Cite-check and edit legal documents.

• Conduct legal research and write concise memoranda to summarize results.

• Organize and prepare exhibit lists and/or privilege logs.

• Coordinate with the Advanced Client Data Solutions team on initial case consultation potentially monitoring preservation, collection, processing, and production of client data.

• Coordinate work with outside document/litigation vendors.

• Ensure all vendor’s engaged comply with the firm’s security protocol, the firm’s bidding process, and the firm’s conflicts and confidentiality requirements.

• Closely monitors project/case status and provides routine status reports, including task completion reports and data delivery schedules.

• Train lawyers and business services employees on the use of PTAB applications.

• Maintain confidentiality of client information.

• Participate in the firm’s Global Responsible Business program.

• Other duties as assigned.

REQUIRED SKILLS

• Sound knowledge and experience with all types of USPTO Patent Trial and Appeal Board proceedings, filings and procedures.

• Proficiency with using and leveraging PTAB’s P-TACTS, U.S. District Courts ECF, and the ITC’s EDIS systems for e-submissions of filings in inter partes disputes.

• Ability to complete tasks proactively and follow through with the resolution of issues with minimal supervision, including the ability to meet deadlines under very tight time constraints and other demands.

• Possess excellent analytical and oral communication skills, including written and verbal.

• Flexible attitude and the ability to deal well with changing assignments and competing priorities.

• Familiarity with the following software: Concordance, IPro, Opticon, CaseMap, TimeMap, LiveNote, Sanction, Adobe Acrobat Pro, Relativity, and Concordance FYI, LiveNote, FTP (File Transfer Protocol), encryption protocol, online review applications, and all of Microsoft Office, especially Excel and Access.

EDUCATION, CERTIFICATIONS, AND/OR EXPERIENCE

• Six (6)+ years of PTAB, ITC and U.S. District Court experience in a large law firm.

• Working knowledge of all aspects PTAB, ITC and U.S. District Court best practices and databases, preferably in a law firm or corporate law department setting.

• Experience with electronic discovery support, including coordination of vendor and data management for both in-house and web-based database platforms is desirable.

• Bachelor’s degree required or combination of equivalent education and experience.

• Paralegal certificate is desirable.

Core hours are Monday through Friday, 9:00 a.m. – 5:30 p.m., including one hour for lunch. Willingness to work additional hours as needed.

In New York City, the expected base salary range for this role is $145,000 to $175,000 per year.

This range reflects a good-faith estimate of pay at the time of posting; the actual compensation offered may vary depending on factors such as the candidate’s qualifications. This position is eligible for additional forms of compensation, which may include annual discretionary bonuses.  Employees in this role are also eligible for benefits offered by the firm, subject to applicable plan terms and conditions, which currently include medical, dental, and vision insurance; a 401(k) retirement plan; and paid time off. Please review this link for more information regarding employee benefits in the United States.

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at [email protected].