About the Role
We are seeking a detail-oriented and highly organized Sr. Talent Acquisition Coordinator to support our Talent Acquisition team. This person will play a critical role in delivering seamless, high-quality hiring experience by owning scheduling, coordinating interviews, managing candidate communications and assisting with hiring logistics.
You’ll help strengthen how we hire by improving coordination processes, maintaining high data quality, and creating thoughtful, well-run experiences for both candidates and interviewers. The ideal candidate is proactive, systems-minded, and energized by creating clarity and consistency in a fast-paced environment.
Responsibilities:
Interview Scheduling & Coordination: Own end-to-end interview scheduling across time zones, partnering with recruiters, hiring managers, and interviewers to ensure an efficient and well-executed process
Tools & Systems Management: Leverage tools such as Google Calendar, Gmail, GoodTime, and Lever to coordinate interviews with accuracy and speed
Conflict Resolution & Process Reliability: Anticipate and resolve scheduling conflicts, manage last-minute changes, and build reliable coordination workflows
Candidate Communication & Experience: Serve as the primary point of contact for candidates, delivering clear, timely communication and ensuring a professional experience across virtual and onsite interviews
Onsite Interview Logistics: Coordinate in-office interviews, including room scheduling, logistics, and candidate hosting to ensure a smooth and welcoming onsite experience
ATS Management & Data Integrity: Maintain accurate candidate data in Lever and ensure consistency across systems to support reporting and operational insights
Process Optimization: Identify and implement improvements to scheduling workflows and coordination processes to increase efficiency and scalability
Resources & Templates: Develop and maintain candidate communication templates and internal resources aligned with company standards
Cross-Functional Partnership: Collaborate with recruiters and stakeholders on initiatives to improve recruiting operations
What We’re Looking For:
Experience: 3+ years of interview coordination experience across technical and non-technical roles, ideally in a high-volume environment
Tools & Systems: Proficiency with ATS platforms (e.g., Lever), scheduling tools (e.g., GoodTime), and Google Workspace
Execution & Attention to Detail: Strong organizational skills with a high degree of accuracy and follow-through
Communication: Clear and professional written and verbal communication with candidates and stakeholders
Problem Solving & Prioritization: Ability to anticipate challenges, manage competing priorities, and resolve issues quickly
Process Orientation: Experience improving workflows with a focus on efficiency and consistency
Adaptability & Collaboration: Comfort working in fast-paced environments and partnering cross-functionally with diverse stakeholders
Top Skills
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