Responsible for day-to-day accounting operations including accounts payable, bank reconciliations, accounts receivable, payroll processing, tax compliance, and month-end close activities.
You will be responsible for day-to-day accounting operations and supports period-end close activities across multiple entities/locations. This role manages the full accounts payable cycle, performs bank reconciliations, supports accounts receivable collections, processes payroll and related accounting entries, and ensures accurate monthly/quarterly/yearly compliance filings and payments.
Key Responsibilities
- Accounts Payable: Manage vendor setup/maintenance, invoice entry, payments and related operational workflows.
- Banking & Reconciliations: Bank reconciliations and maintain bank statement files; support cash controls (petty cash by corporate/location) and short-term cash position reporting.
- Accounts Receivable: Prepare statements and execute collections follow-ups (progressive letter sequence and court case setup/execution where applicable).
- Payroll Accounting Support: Execute payroll processes and post related accounting entries (401(k) entry/upload, GL uploads), including disability/PFL reconciliations.
- Sales/Business Tax Compliance: Prepare and file sales tax items and manage periodic business tax tasks (e.g., quarterly filings and payments such as UBT/PTET-related items).
- Month-End Close: Prepare month-end accruals, record prepaid imports, allocate credit card fees, process expense reimbursements, and maintain month-end documentation/schedules.
- Year-End/Annual Compliance: Execute year-end 1099 processes; manage upload of 401(k) nondiscrimination testing and required filings (e.g., Form 5500).
- Systems & Finance Ops Support: Maintain payment platforms and transaction tools (e.g., PayPal, Clover) including investigation and correction of charging/payment gateway issues; support PCI compliance scans.
- Special Projects / Ad Hoc Administration: Manage sub-lease invoicing/accounting, class registrant tracking, and trademark renewals/applications as assigned.
Qualifications
Qualifications
- 5+ years experience
- Ability to accurately and timely process compliance filings, AP, reconciliations, and close entries
- Operate independently, be reliable and communicate effectively
- Be well-organized
- Ability to adapt and think outside the box
- Love dogs
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