Studios & Creative Operations Coordinator

We're Future, a global leader in specialist media. Our people bring our trusted brands to life, helping millions of people discover expert content that informs, inspires, and drives action. As a pioneering multiplatform media powerhouse, we provide expert content and technology that build valuable communities across all channels.

Future Studios is our global content studio and the central engine for video, social, and audio production. We build serialized IP and franchises while developing on-camera talent and creators. Operating across our New York and UK hubs, we treat content as revenue infrastructure. You'll join an innovative environment that powers video content across all our market-leading brands.

What you'll do

Reporting to the Executive Director, Studio Operations (Global), you'll keep our studio operations organized, compliant, and efficient. You'll assist with resourcing, traffic coordination, and maintaining operational dashboards for senior management. Daily, you'll use spreadsheets and project management software to help teams track budgets, create purchase orders, and approve invoices. Over time, you'll be trained to help support, manage, and help build automations and integrations that create operational efficiency

• Maintain studio resourcing trackers, utilization snapshots, and freelance roster databases.
• Help organize studio operating rhythms, including agendas, meeting notes, and action tracking, leveraging AI tools (always with a human-in-the-loop) to help draft comms and boost efficiency
• Process freelance onboarding, contract routing, deal memos, and vendor setup.
• Track purchase orders, vendor invoices, and studio operational spending against budgets.
• Coordinate facilities, equipment bookings, and edit suite scheduling for the US hub.
• Route cross-functional Legal, Compliance, Rights, and Licensing requests to right owners.

What you’ll bring

• Experience coordinating studio, production, or business operations in a media environment.
• Strong skills in spreadsheets, data management, and digital project management systems. A genuine interest in being a 'process master'.
• Someone eager to learn about technology
• Written communication skills with experience organizing action items across senior stakeholders.
• Ability to handle confidential budget, contract, and personnel information with discretion.
• Familiarity with vendor onboarding, invoice tracking, and purchase order administration.
• Ability to manage multiple project timelines and deadlines simultaneously.
• Enthusiasm for using AI tools, workflows, and basic automation to organize and sort daily tasks is a big plus.

Minimum Requirements

• Experience using spreadsheets and digital project management software for tracking operations.
• A demonstrated ability to learn new software systems quickly
• Ability to work a hybrid schedule from our New York office.

What's In It For You

The expected range for this role is $70,000 - $75,000

As well as more great perks, including:

• Uncapped leave, because we trust you to manage your workload and time
• When we hit our targets, enjoy a share of our profits with a bonus
• Refer a friend and get rewarded when they join Future
• Well-being support with access to our Colleague Assistant Programs
• Opportunity to purchase shares in Future with our Share Incentive Plan

Internal job family level C6

This is a Hybrid role from our New York Office, working 3 days from the office, 2 from home

Who We Are

We're Future, the global leader in specialist media. With over 3,000 employees working across 200+ media brands, Future is a prime destination for passionate people worldwide looking to consume trusted, expert content that educates and inspires action - both online and off - through our specialist websites, magazines, events, newsletters, podcasts and social spaces.

We've got ambitious plans that further build on our growth momentum and unlock new opportunities – and we're looking for driven people who want to be a part of it!

Our Future, Our Responsibility: Inclusion and Diversity at Future

We embrace and celebrate diversity, making it part of who we are.

Different perspectives spark ideas, fuel creativity, and push us to innovate. We're building a workplace where we value, respect, and empower everyone to thrive.

When it comes to hiring, we keep it fair and inclusive, welcoming talent from every walk of life. It's not just about what you bring to the table — it's about making sure the table has room for everyone.

Because a diverse team isn't just good for business. It's the Future.

Find out more about Our Future, Our Responsibility on our website.

Please let us know if you need any reasonable adjustments made so we can give you the best experience!

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