Subcontracts Administrator- Entry Level

About the Company:

Come join our ‘Ohana!  Honu Services located in Kailua, Hawaii was founded on a simple principle: With the right support you can build anything.  Our mission is to empower clients and optimize client potential through cost effective and exceptional operational support.  We provide small businesses within the government contracting industry with specialized operational support services found at major corporations.  Our talented and dedicated team has years of experience in taking small businesses to the next level.  We are certified in ISO 9001, 20000-1, and 27001 standards to ensure the quality and consistency of our services are best in class. Visit Honu Services for more information.

Summary:

Seeking a detail oriented Subcontracts Administrator to oversee the full subcontract lifecycle from pre-award to close out.  This role is pivotal in ensuring that all subcontracts align with prime contract requirements while focusing on flow-down clauses, compliance standards and performance metrics.  The preferred candidate will demonstrate proficiency in federal acquisition regulations and the ability to manage multiple priorities with strong written communication and organizational skills.

Job Description and Responsibilities:

The successful candidate will possess a strong grasp of federal acquisition regulations and bring a strategic approach to negotiation, compliance monitoring and cross functional collaboration.  The Subcontracts Administrator will work closely with internal teams to align subcontracting practices with organizational goals ensuring quality, accountability and contractual integrity.

Responsibilities include:

• Administer subcontracts from pre-award to closeout including assisting negotiations, drafting, executing and modifying agreements.
• Assist with non-disclosure agreement and teaming agreement negotiation and language modification.
• Ensure accurate implementation of flow-down clauses and obligations from prime contracts to subcontracts.
• Monitor subcontractor compliance with applicable laws, FAR / DFARS regulations and company policies.
• Track subcontractor performance, deliverables and schedules initiating corrective actions as needed.
• Maintain detailed subcontract files and documentation to ensure audit readiness.
• Collaborate with legal, finance, procurement and project management teams.
• Support audits, reporting requirements and subcontract closeout.
• Identify and mitigate risks related to subcontracting activities.

Requirements:

• 0–5 years of experience supporting subcontract administration activities for government and / or commercial programs, including subcontract issuance, drafting modifications, assisting negotiations and compliance monitoring.

• Bachelor’s degree in business administration, supply chain management, law / legal studies, acquisition / contract management or a related field.

• Working knowledge of federal acquisition regulations (FAR / DFARS) and compliance requirements.
• Familiarity with cost-reimbursable, fixed-price and time-and-materials subcontracts.
• Strong negotiation, analytical and organizational skills.
• Experience working in cross-functional, fast-paced program environments.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office and enterprise resource management systems.

Preferred Qualifications:

• Experience supporting government contracts or defense programs.

• Professional certification such as Certified Federal Contract Manager (CFCM) or equivalent.
• Proficient using SAM.gov website, SharePoint and Deltek Costpoint.

Physical Requirements:

Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have enough mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. May include lifting weigh up to thirty (30) pounds, as necessary. 

Location/Work Schedule:

This is a remote work-from-home position. While the role offers flexibility, the Subcontracts Administrator is expected to be available during standard business hours and maintain a dedicated workspace. Occasionally, this position may require support outside of regular hours, including early mornings or evenings, to meet critical deadlines or business needs.

Salary Range:

$70,000 to $80,000 / year

Benefits:

• 100% company paid employee coverage for Medical, Dental, and Vision insurance 
• 401(k) Retirement Plan with Company Match and Roth IRA option    
• Employer Paid Life Insurance and AD&D, Short-Term and Long-Term Disability    
• Flexible Spending Accounts
• Professional Development Opportunities
• Paid Time Off and Holidays
• Various Employee Perks and Discounts

Honu Services reserves the right to change or modify job duties and assignments at any time.  The above job description is not all encompassing.  Functions and qualifications may vary depending on business needs.

Honu Services is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.