Manage departmental meetings, maintain project management tools, collaborate with marketing, oversee client onboarding, and assist attorneys with administrative tasks.
Falcon Rappaport & Berkman LLP is a full-service, rapidly growing, and entrepreneurial law firm focused on an interdisciplinary approach to the practice. Our team is composed of thought leaders across a variety of practice areas, including some of the nation’s leading voices on web3, taxation, and a variety of other fields. We bring together experts across all of our departments to achieve extraordinary results.
With us, respect, appreciation, and quality of life come first and foremost. We care deeply about the people we bring into our firm and offer a unique emphasis on professional development, marketing, and overall balance. We work collaboratively across the entire firm to drive client success.
Position Details
Salary Range: $85,000-$110,000
With us, respect, appreciation, and quality of life come first and foremost. We care deeply about the people we bring into our firm and offer a unique emphasis on professional development, marketing, and overall balance. We work collaboratively across the entire firm to drive client success.
Position Details
- Status: Full-time
- Location: Remote position.
- Reports to: Vice Managing Partner, Tax
- Run multiple departmental meetings each week, preparing agendas, taking minutes and coordinating across departments to schedule attendees.
- Maintain department project management documents and tools including weekly agenda and prospective client tracker. Ensure client deliverables are being met based on weekly assignments.
- Manage prospective client pipeline from post-consult to onboarding. Maintain a dialogue regarding prospect’s timeline, run conflict checks, draft and send engagement letters, coordinate with intake and billing departments to ensure proper onboarding.
- Collaborate with the marketing department to assign and track deadlines and deliverables for presentations, conferences, and other events.
- Partner with department co-chairs on long-term projects as firm and tax practice continue to scale.
- Assist multiple attorneys in tax department with miscellaneous administrative tasks regarding ongoing and potential matters.
- Support department’s Executive Administrator to assist as needed with answering phones for department, scheduling internal and client meetings, liaising with other administrators
- Required: Strong written and verbal communications skills, organization and attention to detail a must
- Required: Ability to multitask in a fast-paced environment and use technology/AI tools
- Required: At least 3-5 years of experience in project management, administration, or operations
- Required: Ability to effectively communicate with clients, potential clients, partners, and internal teams, including senior leadership
- Strongly Preferred: Experience using CRMs (HubSpot) and legal software (Clio)
- Preferred: Experience working in professional services industry or other regulated industry such as law, accounting, or finance, Paralegal or legal assistant
- Preferred: Bachelor’s Degree or equivalent
- Submit the following materials when applying:
- Resume in PDF format
- Cover Letter
- LinkedIn Profile Link
- Flexible work hours and location
- Transparent communication across the department and the firm at large
- Opportunity to grow into a leadership role for a rapidly growing, modern professional services firm
Salary Range: $85,000-$110,000
Top Skills
Clio
Hubspot
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