VA Conveyance Specialist

Summary

The Specialist, VA Conveynce is responsible for monitoring an assigned portfolio of loans to ensure the monitoring of all RRC (Redemption, Ratification and Confirmation) loans, Transfer of Custody (TOC) submission, follow-up on all TOC claim payments, improper TOC processing and title package receipt and submission with investor/insurer time-frames. It is essential these functions are handled as timely as possible within established requirements to minimize all associated losses.  

Essential Job Functions:

• Monitor all VA loans in a redemption, ratification or confirmation (RRC) state
• Work closely with attorney firms and monitor to ensure that title package submission occurs within insurer time-frames or extension is requested as required
• Submit TOC on VALERI system
• Follow-up daily/weekly on all outstanding TOC proceeds
• Work to resolve all exceptions on suspended TOC funds  
• Monitor document execution queue and review all documents prior to execution
• Handle all improper TOC processing
• Monitor daily reports and queues
• Act as a point of contact/liaison on all escalated issues ensuring that policies and procedures related to post sale processes are followed, including compliance with federal laws and regulations
• Ensure Manager is kept informed of all trends and issues including, but not limited to VA TOC curtailments, VA offsets, Plan and schedule work so that it can be performed effectively and efficiently to reduce costs where possible by improving methods and processes
• Complies timely and accurately with instructions provided by Manager.  If unable to meet a deadline, the deadline must be renegotiated prior to the initial deadline date.
• Maintain regular and punctual attendance

Other Related Duties:

Performs other related duties as assigned.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Attention to detail with a high level of accuracy.
• Analytical and problem solving skills.
• Excellent communication skills.
• Demonstrates professional behavior and teamwork, is punctual and dependable and adheres to Company policies and procedures.
• Strong decision making skills.
• Ability to meet deadlines in a fast paced environment.
• Excellent organizational skills
• Strong team player.
• Ability to manage time well and prioritize tasks.
• Microsoft office experience and advanced Excel knowledge.
• Strong work and business ethics.
• Ability to read, analyze and interpret documents such as legal documents, policies and procedures and financial reports.
• Problem solve and seek new solutions to issues and/or work arounds.
• Ability to effectively write reports and correspondence.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Proficient in computer skills and knowledge of word processing, spreadsheets, accounting general ledgers, accounts receivable, accounts payable and e-mail internet software.
• Professional appearance and demeanor.
• Ability to work with minimal supervision.
• Must be able to handle high volumes in a fast paced environment.
• Ability to meet critical departmental and federal timelines with accuracy and efficiency.
• Ability to build relationships with both internal and external clients/vendors.

Education and/or Experience:

Bachelors Degree (B.A.) from a four-year College or University preferred; or one to two years related VA experience and/or training; or equivalent combination of education and experience.

Language Skills:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills:

Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations

None required

Customer Service Relationships:

Assesses and diffuses problem situations and requires influencing others to reach consensus. Requires tact and diplomacy to handle difficult customer relationships. Explores alternatives and creative solutions to meeting the needs of customers.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is frequently required to sit and talk or hear.  The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms.  The employee must occasionally lift and/or move up to 25 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Equal Employment Opportunity

Freedom Mortgage is committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, color, sex, marital status, sexual orientation, gender identity or expression, pregnancy, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to satisfactorily perform the essential job functions of the position either with or without reasonable accommodation. Applicants as well as employees are encouraged to meet with Human Resources as the organization shall review reasonable accommodations on a case-by-case basis in accordance with applicable law.

Job Responsibilities

The following statements reflect the general duties and responsibilities considered necessary to perform the essential functions of the job and should not be considered as an all-inclusive list of all the work requirements of the position. Freedom Mortgage Corporation may change the specific job duties with or without prior notice based on the needs of the organization.