Provides flexible administrative support, including inbox and calendar management, research, spreadsheet and CRM updates, communications, appointment and travel coordination, file organization, and stakeholder follow-up. The role requires balancing competing priorities, working independently, maintaining confidentiality, and proactively identifying issues. Success is measured by responsiveness, accuracy, work quality, and effectively reducing workload for supported team members.
The Virtual Assistant offers flexible, wide-ranging support to one or more team members. The work varies from day to day, spanning scheduling, research, communications, and light operational tasks, so adaptability and resourcefulness matter as much as technical skill.
Key responsibilities
- Manage email inboxes, calendars, reminders, and daily task lists
- Conduct online research and compile organized summaries of findings
- Update spreadsheets, trackers, CRMs, and other internal tools
- Draft routine communications, follow-ups, and templates
- Coordinate appointments, meetings, and travel arrangements
- Support light customer or vendor communications under direction
- Organize and maintain digital files, shared folders, and documentation
- Handle ad hoc requests from multiple stakeholders and balance competing priorities
- Provide status updates and flag issues before they become problems
Required qualifications
- 1+ years of virtual assistant, administrative, or related experience
- Strong time management and the ability to juggle competing requests
- Clear, professional written communication
- Comfort with Slack, Zoom, Google Workspace or Microsoft 365, and project management tools
- Self-motivated and comfortable working with minimal supervision
Preferred qualifications
- Experience supporting multiple stakeholders at once
- Basic familiarity with social media scheduling, simple graphic tools, or bookkeeping software
- Experience working with distributed or international teams
Work environment and requirements
- Dependable internet connection and equipment
- Availability during agreed working hours, with responsiveness during the workday
- Respect for confidentiality of client and company information
Success measures
Responsiveness, quality and accuracy of delivered work, and the ability to take tasks off others’ plates without needing follow-up.
Similar Jobs
Artificial Intelligence • Big Data • Healthtech • Information Technology • Machine Learning • Software • Analytics
Provides remote evening virtual care for adult patients by assessing symptoms, managing medications, reviewing results, documenting encounters, and determining appropriate dispositions. Handles urgent, routine, and high-priority calls while supporting clinical queues and workflow. Collaborates with nurses, support staff, and leadership; may mentor clinicians and assume charge responsibilities. Requires Massachusetts licensure as a nurse practitioner or physician assistant, DEA registration, BLS certification, and at least two years of clinical experience.
Top Skills:
Electronic Medical Record (Emr)EpicSecure ChatSecure Network SystemsTelephony Systems
Cloud • Information Technology • Cybersecurity
Creates presentations, flyers, posters, social media graphics, photo edits, reels, and short promotional videos for a CEO. Publishes daily marketing content, supports webinars, prepares creative assets, attends meetings, and submits end-of-day reports. The part-time role requires Canva proficiency, Microsoft Office skills, strong communication, organization, independence, discretion, and reliable internet and workspace.
Top Skills:
Basic Video Editing ToolsCanvaExcelMicrosoft PowerpointMicrosoft TeamsMicrosoft WordSlackWhatsappZoom
Marketing Tech • Professional Services • Consulting • Automation
Provides remote virtual assistant and project management support to business owners and founders. Responsibilities include scheduling, email communication, lead conversion management, research, data entry, deadline tracking, client communication, and managing changing priorities. The role requires strong organization, critical thinking, communication, process management, and self-direction. It begins at 20 hours per week with flexible weekday scheduling and potential expansion to 40 hours.
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
