Similar Jobs at Movable Ink
The Workplace Experience Associate is responsible for independently managing the daily operations of the NYC office to ensure employees and guests are supported effectively. This role provides an excellent workplace environment through coordination of facilities, vendor relationships, events, and supply management. The Associate supports cross-functional collaboration and implements continuous improvements within existing processes with guidance from management. This role is required to be in our NYC headquarters Monday-Friday 8:30am-5:30pm.
Responsibilities:
- Own and maintain the NYC office environment, ensuring cleanliness, order, and smooth daily operations
- Manage vendor relationships and submit service requests as needed
- Proactively identify areas for improvement within workplace experience and propose practical solutions
- Manage office budget and financials with oversight, prioritizing value and cost efficiency
- Sourcing suppliers and vendors, tracking costs, and keen eye for procurement
- Use workplace experience systems and technology proficiently and assist junior team members as needed
- Communicate effectively within the team and escalate issues or blockers timely to supervisors
- Ensure compliance with global site safety standards, office operations laws, and policies
- Proactively communicate and collaborate across teams, driving engagement and accountability within the workplace experience function
- Plan and execute virtual and in-person office events and company initiatives, partnering with the global Workplace Experience Team to deliver a consistent and positive employee experience across all locations.
- Collaborate with cultural groups, regional offices, and departments to coordinate event logistics, including catering, couriers, and calendar invites for office events
Qualifications:
- Experience in office management or workplace experience roles preferred
- Proficiency with workplace systems, Google Suite, Slack, and project management tools
- Strong interpersonal skills and ability to proactively support a wide range of stakeholders
- Ability to multitask and manage competing priorities smoothly
- Comfortable working onsite regularly with occasional remote work flexibility
- Detail-oriented with a continuous improvement mindset
Studies have shown that women, communities of color, and historically underrepresented people are less likely to apply to jobs unless they meet every single qualification. We are committed to building a diverse and inclusive culture where all Inkers can thrive. If you’re excited about the role but don’t meet all of the abovementioned qualifications, we encourage you to apply. Our differences bring a breadth of knowledge and perspectives that makes us collectively stronger.
We welcome and employ people regardless of race, color, gender identity or expression, religion, genetic information, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, ethnicity, family or marital status, physical and mental ability, political affiliation, disability, Veteran status, or other protected characteristics. We are proud to be an equal opportunity employer.
Movable Ink New York, New York, USA Office
841 Broadway, 3rd Fl, New York, NY, United States, 10003
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