Top Administrative Assistant Jobs in NYC, NY

Provides executive administrative support for Community and Consumer Banking Data & Analytics. Responsibilities include complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, invoice and expense processing, onboarding and offboarding support, professional correspondence, document maintenance, and editing presentations and spreadsheets. The role requires discretion, strong organization, communication skills, and the ability to manage competing priorities while working onsite five days per week.

Provides high-level administrative support to Corporate Controllers, including complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, expense processing, onboarding and offboarding support, document maintenance, and preparation of professional communications, spreadsheets, and presentations. The role requires discretion, strong organization, polished communication, and the ability to manage competing priorities in a fully onsite environment.

Provides high-level administrative support to the Co-Head of Global Banking. Responsibilities include managing complex multi-time-zone calendars, screening communications, coordinating domestic and international travel, organizing meetings and events, maintaining documents and workflows, processing travel and expense items, supporting client engagements, and handling confidential information with discretion.

Supports senior leaders in Wealth Management Technology by managing complex calendars, global meetings, travel, events, expenses, invoices, communications, presentations, trackers, and recurring administrative deliverables. Screens and prioritizes requests, coordinates across time zones, maintains confidential information, reconciles financial and headcount data, and uses AI-enabled productivity and automation tools to improve efficiency and follow-through. The role is fully onsite five days per week.

Provides executive administrative support in a fast-paced technology environment. Responsibilities include managing multiple executives’ calendars, coordinating meetings and events, arranging travel, preparing expense reports and business communications, organizing conference rooms and technology, and handling general administrative tasks. The role requires strong organization, communication, flexibility, problem-solving, and proficiency with Microsoft Office or Google Suite. It is a hybrid position supporting Capital One’s Network Compliance organization.

Supports multiple senior executives through complex calendar management, travel coordination, expense reporting, team events, information distribution, and relationship building. The role requires strong organization, communication, judgment, adaptability, multitasking, and proficiency with office productivity and collaboration tools.

Supports multiple executives by managing complex calendars, coordinating meetings and events, arranging travel, preparing expense reports, handling business communications, and completing administrative projects. The role requires strong organization, adaptability, problem-solving, writing, proofreading, relationship-building, and proficiency with office and video-conferencing technologies in a fast-paced environment.

Provides executive and administrative support for Community and Consumer Banking leadership. Responsibilities include complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, invoice and expense processing, onboarding and offboarding support, professional communications, document maintenance, and spreadsheet and presentation editing. The role requires discretion, strong organization, communication skills, Microsoft Office proficiency, and five days per week in the office.

Provides administrative support to the Banquet Department by managing correspondence, calendars, filing, phone calls, mail, Banquet Event Orders, meeting notes, and departmental records. Supports special projects and collaborates with banquet staff to address client needs and deliver positive guest experiences during events.

Provide executive administrative support by managing complex calendars, domestic and international travel, expenses, events, client visits, confidential information, and office logistics. Coordinate with stakeholders, maintain documents and internal controls, support employee engagement, assist with onboarding and facilities needs, and provide backup coverage and project support. The role requires strong organization, communication, judgment, discretion, and adaptability in a fast-paced, fully onsite environment.

Provides comprehensive administrative support to the Corporate Development and Strategy team and five senior leaders. Responsibilities include complex calendar management, meeting and event logistics, travel reservations, expense reporting, invoice processing, team support, relationship management, confidential information handling, and ad hoc administrative tasks. The role also involves using Microsoft Office and emerging AI-enabled tools to improve administrative efficiency.

Provides high-level administrative support to multiple executive officers and technology teams. Responsibilities include calendar management, meeting and event coordination, preparing materials, tracking action items, onboarding support, expense reconciliation, organizational chart maintenance, and handling confidential information. The role also manages special projects, coordinates stakeholders and A/V needs, and provides backup support to administrative staff in a hybrid environment.

Provides administrative and accounting support for office operations, including recordkeeping, regulatory reporting, communications, scheduling, mail and shipping, inventory purchasing, vendor coordination, HR onboarding support, office equipment maintenance, and general clerical tasks. Maintains confidential employee, financial, and client information while supporting management and organizational departments.

Supports the CEO and staff with administrative operations, including call handling, correspondence, scheduling, travel arrangements, calendar and email management, office supplies, vendor coordination, reports and presentations, filing, bill processing, computer setup coordination, and ad hoc assistance. The role requires strong organization, communication, multitasking, problem-solving, follow-through, and proficiency in Microsoft Office.

Supports the Property Manager with residential property administration, including answering phones, assisting tenants, composing correspondence, maintaining files, logging complaints, coordinating maintenance dispatches, and preparing monthly financial reports. The role requires strong organization, communication, confidentiality, independent work, and proficiency with Microsoft Office. Experience in residential administration and RealPage OneSite is preferred.

Provides executive-level administrative support to the Chief Program Officer by managing calendars, confidential information, events, purchasing, expenses, research, and special projects. The role improves organizational efficiency through systems and process development, coordinates with colleagues across the organization, and provides backup support to the CPO’s team. This full-time mobile position requires travel throughout New York City’s five boroughs.

Provides administrative and operational support to Human Resources, including managing inquiries, employment verification requests, HRIS data, invoices, contracts, calendars, reports, policies, compliance documentation, and departmental purchasing. Maintains confidentiality and data accuracy, supports audits and regulatory surveys, conducts quality assurance reviews, assists with compensation and labor analyses, and handles employee and business questions while contributing to HR projects and office operations.

Provides comprehensive administrative support to multiple senior professionals, including calendar and phone management, meeting and event coordination, domestic and international travel arrangements, expense reporting, document preparation, invoice processing, team site administration, onboarding support, and office services. The role requires strong organization, discretion, communication, attention to detail, and proficiency with Microsoft Office and collaboration platforms. It requires in-office attendance five days per week.

Provides reception coverage and clerical support at a Harlem shelter facility. Responsibilities include greeting visitors, coordinating communication, handling mail and documents, ordering supplies, tracking work orders, preparing event calendars, and assisting with special events. The role requires strong communication, organization, computer proficiency, and the ability to work with special-needs populations.

Provides administrative and operational support for the TotalCare Center Manager and FDNY account, including scheduling, reporting, customer communications, records, invoices, and service coordination. The role also supports receiving, cleaning, tracking, packing, and shipping firefighter PPE gear, operating industrial laundry equipment, and maintaining organized work areas. Requires strong Microsoft Office skills, customer service, organization, communication, and attention to detail.

Provides part-time administrative support to case management staff by collecting, mailing, uploading, and organizing documentation for Holocaust Survivors in a home delivery program. Maintains accurate records, supports process improvements, communicates compassionately with clients, and conducts occasional home visits to obtain signatures. Requires discretion with confidential information, strong organization, Microsoft Office proficiency, and willingness to travel throughout New York City's five boroughs.

Provides reception, clerical, office management, supply tracking, vendor scheduling, mail distribution, visitor coordination, facilities support, and warehouse office operations assistance. Maintains common areas, documents administrative processes, supports meetings and events, and follows or improves standard operating procedures in a fast-paced warehouse environment.

Provides executive administrative support to Tax leaders by managing complex calendars, travel, meetings, documents, time and expense reports, communications, and cross-functional initiatives. The role requires discretion, strong organization, Microsoft Office proficiency, familiarity with travel and expense platforms, and the ability to coordinate across time zones in a fast-paced professional services environment.

Provides independent legal administrative support to corporate attorneys, including client matter processing, billing, document preparation, proofreading, filing, calendar management, correspondence, client reception, and closing binders. Coordinates attorney billing and supports visiting or overflow attorneys. Maintains physical and electronic records, handles mail and couriers, and performs general office administration while ensuring accuracy, confidentiality, organization, and timely completion of work.

Provides administrative support to the Program Director, coordinates office operations, manages records, billing, petty cash, payroll discrepancies, inventory, supplies, mail, meeting minutes, and program reports. Maintains an efficient, organized, and positive office environment while supporting clients and staff in a multicultural behavioral and primary healthcare setting.