Top Administrative Assistant Jobs in NYC, NY

Provide administrative support to 4-6 executives, manage calendars, coordinate travel, prepare documents, and promote team events.

Provide high-level administrative support to 4–6 executives: manage complex calendars, coordinate travel and expenses, organize meetings and events, prepare business communications, maintain cross-team relationships, perform general office tasks, and drive team activities to ensure smooth, efficient operations in a fast-paced environment.

The Senior Executive Assistant supports the Commercial Organization by managing calendars, coordinating travel, handling communications, overseeing expense reporting, and assisting in event planning and project management.

Provide comprehensive administrative support to Medical Leads and team members including calendar and meeting management, travel and expense processing, vendor and PO/Ariba coordination, SharePoint and Teams site maintenance, onboarding/offboarding support, meeting logistics and note-taking, and lead or support operational projects to ensure smooth Medical Affairs team functioning.

Provide high-level administrative support to multiple executives including strategic calendar management, travel coordination, expense reporting, meeting and event planning, internal communications, and team support. Act as a gatekeeper and ambassador, prioritizing requests, adapting to changing demands, and fostering collaboration across teams.

The Senior Administrative Assistant will provide administrative support to VPs, manage calendars, coordinate travel, and handle confidential information.

Provide high-level administrative and legal support to the SVP Chief Insurance Counsel, subsidiary corporate governance team, and OGC staff. Manage complex calendars, coordinate board meeting logistics, prepare and distribute documents, track action items and deadlines, arrange travel and expenses, maintain files, support department operations, and improve administrative workflows while handling confidential information.

Provide senior-level administrative support to Technology and Product leaders: manage complex calendars, coordinate travel and events, handle expense reports, improve administrative processes, and back up the Senior Executive Assistant to ensure seamless operations.

The Administrative Assistant will support the equity research team by managing schedules, documents, communications, and coordinating with other teams, while maintaining confidentiality.

The Administrative Assistant will support tax professionals by preparing forms, managing files, coordinating meetings, and handling correspondence.

Provide administrative support to department leadership: organize and schedule meetings and events, arrange travel, manage appointments, handle internal and external communications, use Microsoft Office, multi-task with minimal supervision, and deliver high-level customer service.

Provides comprehensive administrative and operational support to senior leadership within the Energy Infrastructure Credit team. Manages calendars, communications, meetings, domestic and international travel, expense processing, and office logistics. Serves as primary liaison across departments, drafts and routes communications, maintains policies and contact lists, supports event planning and production processing, and assists with general operational tasks to ensure smooth team functioning.

Part-time administrative assistant responsible for center administration: records and attendance management, staff/volunteer oversight, membership registration, reporting, office supplies, phone and mail handling, systems for information management, and other duties assigned by the Center Director.

Provide full-time administrative support for a community center: manage personnel and member records, registrations and attendance, office supplies and correspondence, supervise volunteers/staff, generate reports and management information systems, assist with phone/technical issues, and perform other duties as assigned reporting to the Center Director.

Part-time Administrative Assistant responsible for center administration: employee and member records, attendance tracking, reporting, office supplies, phone and mail handling, supervising support staff, and responding to headquarters. Supports Center Director and maintains information systems and administrative protocols.

Part-time Administrative Assistant responsible for center administration: personnel and membership records, attendance tracking, monthly reports, MIS, phone and office operations, supply management, mail distribution, supervising volunteers/support staff, and responding to headquarters requests under the Center Director's direction.

Provide administrative support to the Program Director and Director of Social Service including communications, scheduling, meeting minutes, file and database management, petty cash custody, invoices review, ordering supplies, coordinating equipment repairs, tracking time/attendance, and other office duties while maintaining confidentiality and meeting deadlines.

Provide general administrative support to the Program Director: manage calls and visitors, schedule and coordinate meetings, maintain records and staff schedules, prepare and edit reports/presentations, handle document flow and petty cash, support events and projects, input and manage data, and oversee office maintenance to ensure timely, accurate reporting and smooth daily operations.

Provide front-desk reception and clerical support for the Early LIFE preschool, manage enrollment and student records in PowerSchool/WES/MySchools, maintain petty cash and office operations, prepare reports (meal counts, attendance), support recruitment/intake, track fees/payments, and ensure compliance with emergency procedures and agency policies.

Provide litigation support by drafting, editing, formatting, and proofreading pleadings, discovery, depositions, correspondence, and spreadsheets; enter time in 3E; prepare travel/expense forms; handle reception coverage, photocopying, filing, and case opening tasks.

Provide administrative and sales support to store and sales team: prepare for client visits, manage orders/files, schedule appointments and deliveries, prospect via social media, maintain sales materials and client communications, organize inventory, perform light lifting and local pickups/deliveries, and deliver professional customer service.

Provide administrative support to investment teams, manage calendars, coordinate meetings and travel, and handle invoices and office supplies while adhering to firm policies.

The Administrative Assistant maintains client relationships, manages communications, schedules meetings, enters data, and provides procurement support while ensuring compliance with privacy policies.

The Administrative Assistant provides operational assistance, manages scheduling, informs staff, and delivers customer service in support of university relations.

Provide front-desk and administrative support in a hospital: answer phones, greet visitors, schedule appointments, manage messages, handle patient bed/residence coordination, file and type documents, assist Transportation functions, order supplies, and cover Transportation Coordinator duties as needed.