Top Administrative Assistant Jobs in NYC, NY

Provides senior-level administrative support to Asset & Wealth Management executives. Responsibilities include complex calendar management, call screening, domestic and international travel coordination, meeting and event logistics, invoice and expense processing, onboarding and offboarding support, executive communications, document maintenance, and editing spreadsheets and presentations. The role requires discretion, strong organization, communication skills, Microsoft Office proficiency, and five days per week in the office.

Provides executive administrative support for Commercial and Investment Banking leadership. Responsibilities include complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, expense processing, onboarding and offboarding support, executive communications, organizational chart and biography maintenance, and presentation and spreadsheet editing. The role requires discretion, organization, strong communication, Microsoft Office proficiency, and the ability to manage competing priorities while supporting senior executives and administrative teams.

Provides administrative and operational support to real estate investment business areas. Responsibilities include calendar and meeting management, travel and expense coordination, presentation preparation, transaction data maintenance, invoice and wire processing, reporting, onboarding support, visitor logistics, notary services, and process improvement. The role requires discretion, organization, teamwork, and consistent onsite presence Monday through Thursday with Friday remote flexibility.

Supports the Auto CEO by managing complex calendars, coordinating domestic and international travel, overseeing executive meetings and events, processing invoices and expenses, maintaining executive documents, preparing presentations and spreadsheets, and serving as a confidential liaison to senior leaders. Requires exceptional organization, discretion, communication, executive presence, and advanced Microsoft Office proficiency in a fully onsite environment.

Supports multiple senior executives through complex calendar management, travel coordination, expense reporting, meeting and event planning, information dissemination, and team relationship building. Acts as an executive gatekeeper and team ambassador while solving problems independently, adapting to changing priorities, and maintaining high standards of organization, communication, and confidentiality.

Provides executive administrative support to the Chief Information Security Officer, including calendar and email management, travel arrangements, meeting coordination, minutes, action-item tracking, and special projects. The role requires sound judgment, confidentiality, strong communication, flexibility, and the ability to support a virtual workforce in a fast-paced environment.

Supports multiple executives through complex calendar management, travel coordination, expense reporting, team events, meeting planning, information sharing, and cross-team relationship building. Serves as an executive gatekeeper and team ambassador in a fast-paced environment, requiring adaptability, resourcefulness, strong judgment, communication, organization, and attention to detail.

Supports multiple senior executives through complex calendar management, travel coordination, expense reporting, team events, information distribution, and relationship building. The role requires strong organization, communication, judgment, adaptability, multitasking, and proficiency with office productivity and collaboration tools.

Provides executive administrative support for Community and Consumer Banking Data & Analytics. Responsibilities include complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, invoice and expense processing, onboarding and offboarding support, professional correspondence, document maintenance, and editing presentations and spreadsheets. The role requires discretion, strong organization, communication skills, and the ability to manage competing priorities while working onsite five days per week.

Provide high-level administrative support to sales executives including calendar, travel, expense reporting, and confidential communication. Prepare reports and sales materials using PowerPoint, Excel, and CRM. Plan and execute internal and external sales events and offsites. Liaise with clients and internal teams, multitask under pressure, and travel a few times a year.

Supports multiple senior executives through complex calendar management, travel coordination, expense reporting, team events, information dissemination, and relationship building. Serves as an executive gatekeeper and team ambassador while adapting to changing priorities, solving problems independently, and maintaining strong communication, organization, and attention to detail.

Provides senior administrative support to multiple executives by managing complex calendars, coordinating meetings and events, arranging travel, preparing expense reports, drafting business communications, and handling general administrative tasks. The role requires strong organization, adaptability, problem-solving, communication, proofreading, and relationship-building skills in a fast-paced environment.

Provide high-touch executive support to 3-5 senior M&A leaders: manage complex global calendars, coordinate meetings and events, arrange domestic and international travel, process expenses, support onboarding/offboarding, draft communications, maintain documents, and improve team processes. Must exercise discretion, anticipate needs, and deliver accurate materials under tight deadlines.

The Senior Administrative Assistant will provide administrative support to VPs, manage calendars, coordinate travel, and handle confidential information.

Provides comprehensive administrative support to multiple VPs, including calendar and email management, travel coordination, expense reconciliation, meeting scheduling, telephone coverage, recordkeeping, file management, and confidential information handling. The role also supports departmental engagement initiatives, routes inquiries, resolves routine issues, and manages competing priorities with urgency and accuracy.

Provide high-level administrative support to 3-5 senior investment banking leaders: manage complex calendars and travel, coordinate meetings and events, process expenses, support onboarding/offboarding, draft communications, maintain executive materials, and streamline team processes while exercising discretion and proactive judgment.

Provides administrative and office support for a supportive housing program, including rent and fee collection, client financial ledgers, allowances, petty cash, banking, billing, attendance records, staff scheduling, timekeeping, monthly reports, mail distribution, procurement, inventory, equipment maintenance, and coordination of building repairs. Reports to the Program Director and performs additional assigned duties.

Provide administrative support including office supply procurement, onboarding, event and travel coordination, mail and digital file management, bookkeeping and vendor management, HR-related administrative tasks, support for software transitions, document creation/editing, and reception coverage to maintain an efficient office environment.

Serve as the clinic's first point of contact: greet and check in patients, manage appointment scheduling, answer phones, maintain patient records, assist with billing/insurance verification, and provide general administrative support while ensuring HIPAA compliance.

Serves as the program’s front-line contact while performing clerical and office administration duties. Responsibilities include managing communications, calendars, documents, databases, data entry, filing, scheduling, stakeholder coordination, and sensitive information. The role also assists program participants, responds to consumer needs, prepares materials, and maintains accurate documentation in accordance with agency policies.

Provide administrative and project support for land development teams: prepare client-ready documents, track project records, assist with accounting and submissions, coordinate meetings/travel, assemble plans and maps, and communicate with internal teams and clients to ensure timely delivery.

Provide high-touch executive support to 3-5 senior M&A leaders: manage complex multi-time-zone calendars, meetings, events, and travel; process expenses; support onboarding/offboarding; draft communications; maintain documents; and prepare presentations/spreadsheets while exercising discretion and improving team processes.

Provide high-level administrative support to the FIG Investment Banking team, including complex calendar management, travel and event coordination, expense processing, onboarding/offboarding support, and preparation/editing of spreadsheets and presentations. Act as a professional liaison with senior executives and produce high-quality communications while maintaining confidentiality and independent ownership of routine activities.

Provide high-level administrative support to senior leaders by managing complex calendars, coordinating meetings, travel and events, preparing expense reports and presentations, handling communications, supporting department operations and special projects, mentoring administrative staff, and providing backup support.

Provide high-level administrative and project support for leadership: manage complex calendars, coordinate meetings and travel, prepare expenses and presentations, support department operations and events, handle communications, mentor other admins, and act with discretion and judgment in a fast-paced corporate environment.