Teams at Breaking Ground

The Office Manager welcomes guests, manages calls and correspondence, maintains petty cash, billing, calendars, files, client data, vendors, supplies, and inventories. The role also tracks staff vacations, coordinates events, attends meetings, records notes, and supports communication among staff, clients, and the community. This 35-hour-per-week position travels to multiple locations and requires strong organizational, communication, interpersonal, and problem-solving skills.

Manages legal workstreams, vendor contracts, compliance records, deadlines, insurance claims, risk inspections, and litigation support. Reviews legal documents, tracks obligations, assists with subpoenas and discovery, conducts regulatory and operational research, prepares reports, and coordinates with internal teams, outside counsel, vendors, and government agencies. Requires onsite work five days per week and knowledge of New York landlord-tenant law and New York City court procedures.

The Office Manager welcomes guests, supports staff and clients, manages petty cash, billing, check requests, calendars, supplies, vendors, files, and client data. The role answers phones, coordinates events, records meeting notes, tracks vacations, prepares correspondence, and performs general administrative duties across multiple locations. It requires strong communication, organization, computer, interpersonal, and problem-solving skills, with flexibility in a fast-paced supportive-housing environment.