Jobs at Clear Visions, Inc., An RR Donnelley Company

Perform office services including reprographics, mail, intake, and QA. Manage job tickets, meet deadlines, troubleshoot basic equipment issues, load supplies, handle calls and client interactions, and follow established procedures and policies.

Provide presentation design services including creating and editing pitch books and client materials, managing intake and workflow, using MS Office and Adobe tools, performing QA, troubleshooting software/hardware, meeting deadlines, and collaborating with team members and clients to maintain brand and client satisfaction.

Coordinate and prioritize office services workflow (reprographics, mail, reception, AV, facilities), delegate tasks, ensure quality and deadlines, produce reports, train staff, handle intake, and support client relations in a fast-paced on-site environment.

Provide daily back-office services including reprographics, mail intake and distribution, basic A/V and reception support. Follow job tickets and logs, meet deadlines, troubleshoot equipment, perform quality checks, load supplies, handle client interactions, and adhere to site policies. Must lift up to 50 lbs and work assigned shifts.

Coordinate and prioritize office services workflow across reprographics, mail, reception, A/V, and facilities. Delegate tasks, assist with large or complex jobs, ensure quality assurance and adherence to SOPs, produce reports, train staff, handle job intake and client communications, and perform hands-on duties including loading copiers and setting up meeting spaces.

Lead a front-of-house team delivering reprographics, mail, reception, AV and administrative services. Manage workflow, train and supervise staff, enforce procedures, handle client concerns, perform quality assurance, produce reports, and assist with large or complex jobs while maintaining confidentiality and client service standards.

Lead a small records team to fulfill client records and information governance requests, manage physical and electronic file systems, oversee QA and workflow, liaise with clients/vendors, produce reports, train staff, handle confidential documents, and perform HR system tasks (time/absence) while meeting deadlines and improving procedures.

Provide office services (reprographics, mail, intake) during scheduled weekend and Monday shifts. Complete and log job tickets, run and prioritize jobs, perform QA, troubleshoot equipment, load supplies, handle phone and email communications, and interact with clients while meeting deadlines and handling confidential documents. Regular lifting up to 50 lbs.

Lead a small records team to intake, prioritize, delegate, and QA client records and information governance requests across physical, digital, and electronic systems. Serve as subject matter expert on records policies and software, produce reports, train staff, coordinate vendors, manage HRIS time and absence tasks, and handle sensitive documents while meeting client deadlines and improving processes.

Manage complex Electronic Archiving onboardings and enterprise data migrations (Archive360, ERA, ZL Tech). Lead client meetings, track quality metrics, provide status, risk assessments, escalate issues, and ensure timely delivery and compliance with records management policies.

Lead Office Services Associate supervises reprographics, mail, hospitality, reception, AV, and back-office workflows. Responsibilities include assigning and prioritizing jobs, coaching staff, ensuring quality and deadlines, handling client issues, producing reports, training new employees, performing hands-on tasks (e.g., loading copiers, room setup), and maintaining logs while following policies.

Support records management by compiling, validating, analyzing, and reporting data across sources. Produce recurring and ad hoc reports, perform UAT, identify discrepancies, recommend process improvements, and manage projects to deadlines while collaborating with stakeholders.

Lead a team of client service managers to ensure client satisfaction, retention, and growth. Drive cross-functional collaboration, resolve complex issues, optimize workflows, and implement strategic solutions. Oversee performance management, budgeting, and execution of high-visibility initiatives that align with business objectives.

Provide hospitality and catering services at a client site: set up and clean conference rooms, prepare beverages, manage catering orders and supplies, coordinate vendors, support reception and office services, lift up to 50 lbs, and assist with training and process improvements.

Lead and manage a regional B2B sales team to achieve revenue, profit, and expense targets. Recruit, train, coach, and evaluate sales representatives; develop regional business plans; manage forecasting, proposals, RFP responses, and client relationships; identify new opportunities and implement new products and services; maintain cross-functional team collaboration and reporting to senior sales leadership.

Manage timely submission of electronic invoices and accruals, oversee client transitions to e-billing, handle high-volume complex submissions, liaise between attorneys and clients, maintain billing data and systems, execute accruals and budgets, perform QA and reporting, train and lead staff, and resolve client issues to ensure compliance with client-specific e-billing requirements.

Manage full-cycle billing for 10-15 attorneys, prepare and submit electronic invoices and accruals, support e-billing transitions, maintain billing data, execute accruals and budgets, analyze complex client accounts, oversee team quality assurance and time/absence tracking, train staff, and serve as liaison between attorneys, clients, and billing systems.