Jobs at Davis Polk & Wardwell LLP

Supervise administrative assistants supporting attorneys and business professionals. Manage staffing coverage, scheduling, performance evaluations, onboarding, training coordination, records, communications, and workflow improvements. Lead administrative professional recruitment, workforce planning, succession planning, cross-training, and talent development while ensuring policy adherence, confidentiality, service quality, and business continuity.

Conducts conflict-of-interest searches for new matters and lateral attorneys across all firm offices using iManage Conflicts Management. Reviews and clarifies matter requests, researches corporate relationships, prepares conflict reports, applies standardized search procedures, and maintains database records and shared documents. Collaborates with Conflicts, Recruiting, Human Resources, and General Counsel teams, supports special projects, and provides assigned on-call coverage.

Manage billing, collections and reporting for assigned attorneys. Produce prebills and reports, finalize invoices to client guidelines, submit via e-billing systems, review receivables, coordinate with collections, support testing of billing processes, and respond to billing inquiries.

Engineer and support identity management, cloud and hybrid infrastructure, Kubernetes platforms, servers, core network services, and secure technology systems. Responsibilities include troubleshooting, platform deployments and upgrades, automation through scripting, system documentation, cross-functional collaboration with Operations, Networking, and InfoSec, and participation in a weekly 24/7 on-call rotation.

Leads AI enablement and adoption for eDiscovery and litigation workflows. Designs and implements AI solutions, evaluates tools, manages testing and vendor coordination, analyzes user feedback and adoption metrics, develops workflow recommendations, and creates training and best-practice resources. Serves as a subject-matter expert for AI-enabled eDiscovery tools and partners with attorneys, project managers, IT, knowledge teams, and vendors to deploy scalable solutions.

Write, edit, proofread, and publish on-brand content for the firm's website and marketing materials. Implement website updates, audit materials for compliance with client marketing restrictions, and support brochure refreshes and other PR/communications projects in collaboration with BD and cross-functional teams.

Provide compliance support to the General Counsel's Office by reviewing and monitoring engagement letters, outside counsel guidelines, client questionnaires, NDAs, and vendor contracts; support business development compliance (marketing, advertising, social media); perform lateral attorney conflicts analyses and draft waiver requests; liaise with attorneys, Vendor Management Office, and business services; and provide evening/weekend on-call coverage and special project support.

Design, develop, test, and support scalable, secure web applications and databases. Collaborate with business stakeholders to gather requirements, build front-end and back-end functionality, optimize SQL performance, maintain documentation, troubleshoot issues, and implement AI-enabled solutions to improve automation and workflows.

Manage email marketing and webinar campaigns end-to-end, support CRM list building and data quality, produce email performance reports, update website content, assist internal stakeholders and Digital Marketing team on processes and special projects.

Manage and produce targeted business development materials for the M&A/Private Equity practice, including pitches, RFPs, league table submissions, marketing collateral, and competitive analysis. Maintain matter and client databases, coordinate events and sponsorships, collaborate with PR/Marketing, and monitor market and competitor trends to support partner-led client development initiatives.

Provide business development and marketing support for M&A and Private Equity: maintain matter databases, prepare league table submissions and deal lists, update marketing materials, coordinate legal directories and awards, research clients and market trends, assist proposals, presentations, conferences, and special BD projects.

Supervise and coordinate a night shift team of word processors, document specialists, and proofreaders. Assign and monitor work, troubleshoot documents, maintain logs and personnel records, perform evaluations, ensure staffing, provide customer service and support off-hour requests, and implement departmental procedures.

Lead word processing workflow during supervisor absence; manage, prioritize, and complete document requests; monitor equipment, supplies, and temps; perform conflict searches and troubleshoot technical issues; prepare shift reports and maintain confidentiality while supporting lawyers and business services professionals across varied shifts.

Design, develop, and maintain the firm's financial systems and databases. Build full‑stack solutions and utilities, integrate third‑party software, respond to ad‑hoc data requests, document systems, support users, and collaborate with business analysts and vendors.

Provide secretarial, technical, and organizational support to attorneys and managers: manage assignment desk, handle calendars, draft correspondence, coordinate travel and billing, liaise with clients, and support practice operations to ensure smooth departmental workflow.

Provide first- and second-level technical support to firm users via phone, email, and walk-ins; troubleshoot hardware and software; escalate and follow up on tickets; participate in rollouts/upgrades and training; cover extended hours as needed and maintain effective communication with IT teams and users.

Support IP, Commercial Transactions and Advisory practices by developing and implementing business development initiatives: draft partner communications, manage proposals/RFPs and legal directory submissions, maintain matter and pitch databases, conduct market and competitive research, assemble client plans, coordinate events and sponsorships, collaborate with BI/PR/Marketing, and mentor junior BD colleagues.

Lead and review advanced financial and quantitative models for venture financings, M&A, IPOs, restructurings and other transactions. Build and audit cap tables, liquidation waterfalls, payout and allocation models, and compliance analyses (e.g., 280G, 409A). Validate third-party deliverables, advise attorneys and clients on transaction mechanics, support business development, and drive model automation and process improvements.

Support the Litigation practice's knowledge management and innovation initiatives: create and curate precedents and training, run matter debriefs, evaluate and pilot KM and generative AI tools, develop prompts and workflows, deliver training, and drive adoption of KM systems to improve litigation efficiency.