Jobs at Empire Office, Inc.

Supports account managers and sales teams through commercial workplace projects, managing quotes, orders, vendor coordination, pricing, client communication, installation logistics, punch lists, invoicing, and project closeout. The role maintains order status reporting, resolves discrepancies, coordinates internal and external stakeholders, and supports strong client relationships throughout the project lifecycle.

Coordinates commercial furniture projects from quoting and vendor order follow-up through installation, invoicing, and post-installation support. Responsibilities include maintaining order records, preparing floor plans and installation materials, tracking certificates of insurance, managing punch lists, resolving discrepancies, producing reports, and communicating with clients, vendors, sales teams, and project managers to ensure timely, accurate project completion.

Produce AI-generated product imagery and presentation-ready visualizations; craft and refine AI-written content for proposals, RFPs, and marketing; build prompt frameworks and scalable workflows; collaborate with Sales, Design, Marketing, and RFP teams to prioritize and deliver on content requests while ensuring brand alignment.

Deliver hospitality-driven interior design from concept through installation for multifamily, senior living, student housing, and amenity-driven commercial projects. Develop FF&E solutions, finish palettes, material boards, space plans, renderings, specifications, and pricing. Coordinate with sales, project management, procurement, and manufacturer partners; attend client meetings and ensure design intent is executed on budget and schedule. Contribute to the Creative Studio library and stay current on trends and standards.

Provide customer service, sales support, and project coordination for walls projects from quote through installation and closeout. Manage quotes, orders, vendor acknowledgements, installation coordination, invoicing, punch lists, and client communication while partnering with sales, vendors, operations, and clients to maintain timelines and deliverables.

Serve as primary client contact for Long Island accounts, managing relationships, forecasts, and vendor negotiations while designing workplace and furniture solutions using CET and AutoCAD. Coordinate projects from concept through installation, perform site visits and field measurements, prepare specifications and documentation, support value engineering and budgets, and mentor junior staff to ensure timely, on-budget project delivery.

Develop product strategies and BOM-based specifications to improve pricing competitiveness and gross profit. Support RFP responses and client standards by recommending strategic product substitutions, producing cost estimates, creating visuals and presentation materials, and collaborating with Sales, Design, and Operations to enable accurate pricing and efficient decision-making.

Manage commercial furniture projects from budgeting through closeout, overseeing FFE delivery, installation, site verification, schedules, punch lists, and vendor/trade coordination. Serve as primary client contact, attend project meetings, review product quality, interpret construction drawings, and ensure timely, on-budget project completion.

Provide commercial furniture dealership design services including programming, space planning, drawings/specs (CET/AutoCAD), 3D renderings, finish/sample boards, client meetings, field verification, installation documents, and coordination with sales and manufacturers.

Manage client relationships and sales cycle for commercial furniture accounts. Provide solutions, value engineering, forecasts, negotiate with vendors, coordinate with internal teams, conduct on-site meetings/measurements, mentor junior staff, and drive profitability through strategic account planning.

Lead workplace design projects from programming through installation for commercial clients. Produce furniture plans, specs, 3D renderings, space plans, and presentation materials. Coordinate with sales, project management, and installation teams, conduct site verifications, mentor junior designers, maintain project documentation, and ensure designs meet codes, budgets, and client objectives while staying current on industry trends.