Jobs at Gilbane

Oversees daily NYC business unit office operations, supervises administrative staff, manages supplies and events, and supports office executives. Responsibilities include calendar and travel coordination, correspondence, expense reporting, confidential information management, meeting facilitation, training coordination, document preparation, and staff coaching. The role requires balancing office management and executive assistant duties while maintaining an organized, productive, and inclusive workplace.

Provides on-site administrative and clerical support for construction management projects. Attends progress meetings, accurately records and distributes meeting minutes, maintains project documentation and records, and coordinates with project teams and the central office. Requires frequent travel between project sites, strong computer and organizational skills, professional communication, a valid driver’s license, and reliable transportation.

Provides on-site administrative and clerical support to field staff and senior personnel. Responsibilities include phone management, office duties, data entry, spreadsheet management, visitor assistance, filing, archiving, records management, and coordination with project teams. Requires strong organization, communication, computer proficiency, problem-solving, adaptability, and at least two years of clerical or administrative experience. Construction industry experience is preferred.

Leads marketing, communications, proposal, presentation, and client qualification deliverables for construction-sector pursuits. Develops creative storytelling, branded content, campaigns, newsletters, press releases, website and social media content. Maintains digital assets and project data, conducts market research, supports events and awards, visits jobsites for content gathering, and collaborates with operations and cross-functional teams while managing multiple deadlines.