Jobs at Proskauer Rose LLP

Processes vendor invoices, employee reimbursements, disbursements, ACH and wire payments while ensuring accurate coding, compliance, and internal controls. Resolves discrepancies, supports vendor onboarding, 1099 reporting, month-end and year-end close, audits, and payment cycles. Provides service to attorneys, vendors, and internal teams; maintains confidential data and contributes to process documentation, testing, cross-training, and continuous improvement.

Coordinates domestic and global client events, including venue sourcing, vendors, catering, audiovisual services, transportation, communications, logistics, timelines, onsite execution, and post-event reporting. Maintains event calendars and databases, supports business development and marketing communications initiatives, updates firm systems, and assists with CRM, email campaign, and project management tools. Requires strong organization, communication, multitasking, and attention to detail, with regular onsite presence and occasional extended hours.

Leads business development and marketing strategy for a global private investment funds practice, focusing on fund formation, secondaries, sponsor relationships, cross-selling, market positioning, thought leadership, pitches, events, budgets, and ROI. Advises partners, manages U.S.-based BD staff, coordinates global teams, benchmarks competitors, supports client integration, and applies technology to improve efficiency and data-driven insight.

Entry-level paralegal supporting attorneys and senior paralegals across transactional, labor, and litigation matters. Responsibilities include coordinating meetings, depositions, closings, filings, document productions, legal research, case files, data rooms, UCC searches, audit letters, and client communications. Requires a four-year degree, strong organizational and communication skills, multitasking ability, overtime availability, and proficiency with Microsoft Office. Regular in-office presence is required at least three days per week.

Supports attorneys in private credit and leveraged finance transactions through due diligence, UCC and lien searches, entity reviews, closing documentation, collateral reviews, loan payoffs, document comparisons, and records management. The role prepares and files financing and termination documents, coordinates collateral and signature materials, reviews corporate records, and assists with transaction closings and post-closing requirements.

Provides comprehensive administrative support to attorneys, including preparing and proofreading legal documents, managing files and client matters, coordinating calendars and travel, processing expenses and time entries, supporting billing, handling calls, and maintaining confidentiality. Requires strong organization, discretion, communication, multitasking, and follow-through in a fast-paced law firm environment, with regular in-office presence and overtime as needed.

Leads the firm’s editorial and content function, setting strategy, standards, governance, and editorial direction for thought leadership and marketing content. Advises leadership, lawyers, and practice groups; oversees campaigns, content calendars, distribution across digital channels, performance measurement, and optimization. Partners with communications, marketing, and business development teams to strengthen market positioning. Manages and mentors the editorial team while ensuring content quality, consistency, accuracy, and alignment with business priorities.

Administers the firm’s travel and expense reimbursement process, reviewing reports for accuracy, policy compliance, approvals, documentation, and proper coding. Resolves discrepancies and exceptions, supports audits, assists with Chrome River and Aderant system enhancements, prepares reconciliations and reports, and identifies process and internal-control improvements. Provides responsive guidance and customer service to attorneys, partners, and staff while safeguarding confidential financial information.

Supports firmwide internal communications by planning campaigns, drafting and editing leadership messages and employee content, managing intranet and collaboration channels, coordinating stakeholders, and supporting organizational change initiatives. Maintains communications calendars, publishing processes, toolkits, and content governance while tracking engagement and feedback. Provides leaders with messaging guidance, presentations, FAQs, talking points, and other materials to promote alignment, readiness, engagement, and adoption across the firm.

Assist patent litigation attorneys throughout federal district court and USPTO PTAB proceedings, including pleadings, discovery, filings, docketing, research, document review, trial preparation, exhibits, and hearings. Conduct patent searches and due diligence reviews, manage litigation databases and patent docketing systems, coordinate service and e-filing, and support binders and document handling. The role requires regular in-office presence and considerable overtime when needed.

Manages full-cycle recruiting for Business Services roles across U.S. offices. Partners with business leaders and hiring managers, develops sourcing strategies, assesses candidates, coordinates interviews, supports offers and onboarding, manages recruiting agencies, and ensures compliance with employment laws and firm policies. Also supports employer branding, networking, and talent pipeline initiatives.

Manages and validates client, firm, matter, and timekeeper billing rates within the finance system. Implements rate arrangements, discounts, and cost exceptions; monitors expirations; reviews client guidelines and engagement letters; resolves billing inquiries; supports annual rate uploads, reporting, system testing, documentation, and high-volume request tracking.

Provides complex legal and non-legal research support to lawyers, paralegals, and business staff. Conducts case law, statutory, regulatory, legislative, business, financial, SEC filing, news, and biographical research; summarizes findings; manages alerts and research requests; educates clients on resources; evaluates databases and emerging AI tools; maintains research guides and intranet materials; tracks workflow and bills time while protecting confidentiality.

The Business Analyst analyzes and improves business processes, documents requirements and workflows, translates business needs into technical requirements, and supports solution delivery and user acceptance testing. The role collaborates with technical and non-technical stakeholders, identifies process gaps, recommends improvements, maintains project documentation, and manages multiple initiatives for the firm.

Coordinates paralegal staffing, utilization, recruiting, onboarding, training, mentoring, evaluations, time-entry compliance, and on-call coverage. Organizes orientation programs, meetings, conference rooms, audiovisual support, and trial logistics. Partners with IT, Payroll, Finance, HR, Operations, and office administrators to meet departmental needs. Requires strong organization, communication, problem-solving, technical, and time-management skills, with flexibility for overtime and regular office attendance.

Supports alumni relations through event planning, personalized outreach, communications, CRM data management, engagement analysis, benchmarking, and strategic cross-functional projects. The role manages alumni newsletters and content, oversees webpage strategy, coordinates the Alumni Reflections series, recommends engagement opportunities, and uses data to improve outreach, events, segmentation, and communications effectiveness.

Manage end-to-end client billing operations for a law firm, including engagement administration, client intake, monthly bill preparation and review, time-entry queries, expense documentation, collections, client and matter reviews, engagement letters, reporting, and records maintenance. The role requires frequent interaction with partners, clients, and accounts payable teams while ensuring accuracy, professionalism, compliance with client billing guidelines, and timely resolution of discrepancies and delinquent accounts.

Provides first-level technical support for computer, network, telephone, hardware, software, and mobile-device issues. Logs, categorizes, monitors, and escalates tickets while delivering phone and remote assistance. Maintains knowledge of supported technologies, contributes to the IT knowledge base, follows secure IT service processes, and supports projects. The role emphasizes white-glove customer service, troubleshooting, communication, incident management, request fulfillment, and SLA adherence in a legal-services environment.

Support implementation, administration, training, adoption, and optimization of legal technology, including SharePoint, HighQ, document automation, AI, e-signature, contract analysis, and transaction management tools. Partner with lawyers and business professionals, manage portals and workflows, triage issues, maintain quality assurance and documentation, monitor usage, and identify process improvement opportunities.

Leads innovation and transformation for the Private Investment Funds practice, partnering with lawyers and firm leaders to build roadmaps, identify legal technology and process-improvement opportunities, manage AI pilots, redesign workflows, and drive adoption. Oversees stakeholder engagement, requirements, rollouts, benefits measurement, security compliance, client-facing innovation support, and potentially direct reports.