Jobs at Proskauer Rose LLP

Supports firmwide internal communications by planning campaigns, drafting and editing leadership messages and employee content, managing intranet and collaboration channels, coordinating stakeholders, and supporting organizational change initiatives. Maintains communications calendars, publishing processes, toolkits, and content governance while tracking engagement and feedback. Provides leaders with messaging guidance, presentations, FAQs, talking points, and other materials to promote alignment, readiness, engagement, and adoption across the firm.

Supports foreign patent filings, PCT and national-stage applications, docket management, foreign associate coordination, estimates, patent schedule reviews, disclosure documents, and multi-jurisdiction name-change projects. Maintains knowledge of U.S., PCT, and foreign patent rules, coordinates translations and other formalities, reports filing documents to clients, and manages application transfers. Requires strong organization, communication, confidentiality, technical skills, and the ability to meet deadlines independently in a law firm environment.

Assist patent litigation attorneys throughout federal district court and USPTO PTAB proceedings, including pleadings, discovery, filings, docketing, research, document review, trial preparation, exhibits, and hearings. Conduct patent searches and due diligence reviews, manage litigation databases and patent docketing systems, coordinate service and e-filing, and support binders and document handling. The role requires regular in-office presence and considerable overtime when needed.

Leads lateral partner onboarding and integration from pre-arrival through the first 18 months. Develops tailored integration plans, coordinates business services, manages stakeholder relationships, tracks milestones, resolves obstacles, and improves onboarding processes. Supports client transitions, communications, conflicts, engagement letters, business development, and practice growth while helping partners navigate firm systems, operations, and culture.

Manages full-cycle recruiting for Business Services roles across U.S. offices. Partners with business leaders and hiring managers, develops sourcing strategies, assesses candidates, coordinates interviews, supports offers and onboarding, manages recruiting agencies, and ensures compliance with employment laws and firm policies. Also supports employer branding, networking, and talent pipeline initiatives.

Supports the Pro Bono Department with matter tracking, database updates, event and training coordination, marketing content, intranet materials, audits, surveys, research, and special projects. The intern works collaboratively with Pro Bono, Information Technology, and Finance teams while maintaining accurate records and completing tasks independently. This is a part-time, in-office role requiring 10 hours per week.

Manages and validates client, firm, matter, and timekeeper billing rates within the finance system. Implements rate arrangements, discounts, and cost exceptions; monitors expirations; reviews client guidelines and engagement letters; resolves billing inquiries; supports annual rate uploads, reporting, system testing, documentation, and high-volume request tracking.

Supports business development for the Private Investment Funds practice by preparing pitches, proposals, and marketing materials; coordinating legal directory submissions, events, sponsorships, and campaigns; conducting client and market research; maintaining CRM data, trackers, and collateral; supporting budgets, reporting, communications, and revenue-growth initiatives; and raising the profiles of practices and lawyers.

Provides complex legal and non-legal research support to lawyers, paralegals, and business staff. Conducts case law, statutory, regulatory, legislative, business, financial, SEC filing, news, and biographical research; summarizes findings; manages alerts and research requests; educates clients on resources; evaluates databases and emerging AI tools; maintains research guides and intranet materials; tracks workflow and bills time while protecting confidentiality.

The Business Analyst analyzes and improves business processes, documents requirements and workflows, translates business needs into technical requirements, and supports solution delivery and user acceptance testing. The role collaborates with technical and non-technical stakeholders, identifies process gaps, recommends improvements, maintains project documentation, and manages multiple initiatives for the firm.

Executes end-to-end events, including venue selection, vendor coordination, contracts, registration, production, attendee communications, and post-event follow-up. Maintains event documentation, budgets, schedules, venue databases, promotional materials, and inventory. Partners with Business Development, Marketing & Communications, attorneys, and business services teams to deliver events and improve processes. Requires strong organization, communication, project management, discretion, and flexibility for irregular hours and domestic travel.

Supports alumni relations through event planning, personalized outreach, communications, CRM data management, engagement analysis, benchmarking, and strategic cross-functional projects. The role manages alumni newsletters and content, oversees webpage strategy, coordinates the Alumni Reflections series, recommends engagement opportunities, and uses data to improve outreach, events, segmentation, and communications effectiveness.

Coordinates paralegal staffing, utilization, recruiting, onboarding, training, mentoring, evaluations, time-entry compliance, and on-call coverage. Organizes orientation programs, meetings, conference rooms, audiovisual support, and trial logistics. Partners with IT, Payroll, Finance, HR, Operations, and office administrators to meet departmental needs. Requires strong organization, communication, problem-solving, technical, and time-management skills, with flexibility for overtime and regular office attendance.

Administer U.S. health and welfare benefits, including enrollments, life events, terminations, payroll reconciliation, employee inquiries, and open enrollment support. Assist with well-being programs, leave and ADA accommodation tracking, vendor coordination, invoices, data reporting, audits, and process improvements. Provide backup support for global benefits programs while maintaining accurate, confidential records and coordinating with HR, Payroll, and external vendors.

Provides first-level technical support for computer, network, telephone, hardware, software, and mobile-device issues. Logs, categorizes, monitors, and escalates tickets while delivering phone and remote assistance. Maintains knowledge of supported technologies, contributes to the IT knowledge base, follows secure IT service processes, and supports projects. The role emphasizes white-glove customer service, troubleshooting, communication, incident management, request fulfillment, and SLA adherence in a legal-services environment.

Manage end-to-end client billing operations for a law firm, including engagement administration, client intake, monthly bill preparation and review, time-entry queries, expense documentation, collections, client and matter reviews, engagement letters, reporting, and records maintenance. The role requires frequent interaction with partners, clients, and accounts payable teams while ensuring accuracy, professionalism, compliance with client billing guidelines, and timely resolution of discrepancies and delinquent accounts.

Supports restructuring attorneys in Chapter 11 reorganizations, out-of-court workouts, and creditor or lender representations. Responsibilities include analyzing claims, conducting legal and factual research, cite-checking and proofreading filings, coordinating court e-filing and service, preparing trial materials and fee applications, reviewing conflicts, and assisting with business development. The role requires strong communication, organization, problem-solving, technical, and multitasking skills, along with availability for overtime and regular office presence.

Support implementation, administration, training, adoption, and optimization of legal technology, including SharePoint, HighQ, document automation, AI, e-signature, contract analysis, and transaction management tools. Partner with lawyers and business professionals, manage portals and workflows, triage issues, maintain quality assurance and documentation, monitor usage, and identify process improvement opportunities.

Leads business development and marketing strategy for a global private investment funds practice, focusing on fund formation, secondaries, sponsor relationships, cross-selling, market positioning, and measurable growth. Advises partners, manages U.S.-based BD staff, oversees campaigns and thought leadership, supports pitches and client integration, coordinates global teams, benchmarks competitors, applies generative AI, and manages budgets and ROI.

Leads innovation and transformation for the Private Investment Funds practice, partnering with lawyers and firm leaders to build roadmaps, identify legal technology and process-improvement opportunities, manage AI pilots, redesign workflows, and drive adoption. Oversees stakeholder engagement, requirements, rollouts, benefits measurement, security compliance, client-facing innovation support, and potentially direct reports.