Account Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Account Coordinator – JLL

What this job involves: Join JLL as an Account Coordinator where you'll serve as the operational backbone for our senior executive team. In this dynamic role, you'll blend administrative excellence with project coordination, ensuring seamless daily operations across multiple priorities and time zones. You'll be the trusted partner who keeps executives organized, clients satisfied, and deliverables on track. This position offers the opportunity to work directly with leadership, gain exposure to high-level client interactions, and contribute to strategic initiatives while developing valuable skills in a fast-paced commercial real estate environment. If you thrive on anticipating needs, solving problems proactively, and delivering exceptional service, this role will position you at the center of meaningful business operations.

What your day-to-day will look like:

• Manage complex executive calendars, coordinate meetings across global time zones, and arrange comprehensive travel logistics while preparing detailed briefing materials for client engagements and stakeholder meetings.

• Serve as project manager for special initiatives from concept through implementation, maintaining project files, budgets, production schedules, and process documentation while ensuring timely completion of deliverables.

• Plan and execute high-impact events including leadership team meetings, executive retreats, and client-facing functions, negotiating vendor contracts and managing logistics end-to-end.

• Prepare polished communication materials such as presentations, newsletters, and announcements, ensuring brand consistency, accuracy, and professional quality across all deliverables.

• Process expense reports regularly, reconcile credit card charges accurately, and perform essential office functions including shipping, document management, and meeting room coordination.

• Build and maintain strong relationships with clients and account vendors, proactively addressing stakeholder needs and sourcing new vendor partnerships when required.

• Document executive meeting minutes and action items with discretion, managing confidential information while identifying opportunities to streamline administrative processes and improve efficiency.

Required Qualifications:

• Bachelor's degree or equivalent relevant professional experience demonstrating comparable knowledge and capability.

• Minimum 2 years of progressive experience in an administrative support or coordination role, preferably supporting senior-level executives.

• Advanced proficiency in Microsoft Office suite including SharePoint, Outlook, Word, PowerPoint, Excel, and Teams.

• Demonstrated ability to manage multiple priorities simultaneously with exceptional attention to detail and organizational skills.

• Strong written and verbal communication skills with the ability to interact professionally and confidently with stakeholders at all organizational levels.

Preferred Qualifications:

• Background or experience in commercial real estate, facilities management, or project management environments.

• Proven track record of planning and executing events or strategic meetings involving multiple stakeholders.

• Experience managing budgets, vendor relationships, or contract negotiations.

• Familiarity with brand standards management and ensuring consistency across communications materials.

• Demonstrated ability to thrive in ambiguous, fast-paced environments while making sound decisions with incomplete information.

• Track record of working independently with minimal supervision while knowing when to escalate or collaborate.

• History of anticipating needs proactively and delivering exceptional, hospitality-driven service that builds trust and client satisfaction.

Location: New York, NY

Work Shift:The position will follow a hybrid schedule—three days per week in the office and two days working from home. The standard work hours are Monday through Friday, 8:30 a.m. to 5:00 p.m.

Salary: $85000 to $100,000.00

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.