Accounts Payable / Administrative Assistant

Accounts Payable / Administrative Assistant

Summary

Balkan Sewer and Water Main Service is NYC’s largest house sewer and water service line contractor. Balkan also operates a comprehensive drain cleaning company. The Balkan Team has been in continuous operation for over 70 years, and has a pristine reputation in the NYC plumbing industry. To learn more visit BalkanPlumbing.com.

Our vital and growing firm is searching for a skilled Accounts Payable Specialist responsible for the processing and maintaining all aspects of the accounts payable function. This role assists the bookkeeper with accounts reconciliations, analysis projects, and monthly bank reconciliations.

Responsibilities

Perform all aspects of accounts payable operations for all outgoing payments, as well as administrative support,  including but not limited to:

• Review invoices or other supporting documentation for proper approval, coding, and accuracy

• Maintain vendor and subcontractor files (including W-9s, COI, etc.)

• Ascertain payments requiring 1099 reporting

• Enter data into QuickBooks accounting software

• Maintain updated AP invoice files and vendor history

• Prepare and issue payable aging to manager and owner, as required

• Reconcile payables reports to general ledger

• Assist the bookkeeper in the annual audit of payables records

• Auditing of certain vendors

• Vehicle registrations, files, and maintenance records

• Accident/Incident investigation and records

• Vehicle tickets (parking, red light camera, bus lane, TVB, etc.)

Qualifications:

• 2 years of QuickBooks Desktop

• Experience with QuickBooks Bank and Credit Card Feeds

• Bookkeeping skills, including understanding of traditional (debit and credit) bookkeeping systems

• Knowledge of Excel at an intermediate level

• Excellent verbal and written communication skills

• Self-motivated with a high energy level

• Excellent organizational skills and detail-oriented

• Enthusiasm and commitment to learn new software and procedures

• Ability to work independently and efficiently

Job Type: Full-time