Accounts Payable Coordinator

Accounts Payable Coordinator

Haymarket Media, Inc. is seeking an Accounts Payable Coordinator to join the Accounting  team. This position is located in our New York, NY office on a hybrid work schedule; three (3) days in office, Monday through Wednesday.

Job Overview:

The Accounts Payable Coordinator plays a vital role in maintaining Haymarket Media’s financial health. Managing purchasing, receiving, invoice posting, and payment workflows, this position ensures seamless disbursement operations across our multi-brand portfolio. You will act as an operational line of defense—ensuring timely supplier payments, maintaining proper support documentation, enforcing internal controls, and resolving transaction discrepancies across systems.

Responsibilities:

• Invoice Processing: Organize and process incoming invoices in Google Gmail, ensuring accurate coding and 3-way matching against purchase orders and goods receipts.

• Vendor Management: Create and maintain vendor profiles in Unit4 Business World in close coordination with internal purchasers and the contracts department.  Basic understanding of sales and use tax is a plus.

• Travel & Entertainment Processing: Review incoming T&E expense claims within the Business World system to ensure every line item complies with company policy. Promptly and efficiently notify claimants of any necessary adjustments or corrections.

• Disbursement Execution: Prepare payment proposals in Business World via Excel to guarantee timely payments under established terms. Process domestic/international wires and ACH payments using Citizens Bank Optima software.

• Workflow & Issue Resolution: Monitor invoice workflows for processing bottlenecks. Trace system transactions to isolate root causes of payment or ledger errors and troubleshoot bank payment issues.

• Stakeholder & Audit Support: Handle AP inquiries from external vendors and internal purchasers across multiple brands. Assist accounting leadership with audit requests and maintain audit-ready transaction records.

Skills and Requirements:

• Experience: 2–4 years of dedicated Accounts Payable or full-cycle accounting experience.

• ERP & Banking Systems: Hands-on experience with Enterprise ERP systems (e.g., Unit4 Business World, NetSuite, SAP, Oracle, or QuickBooks). Proficiency with commercial banking platforms (e.g., Citizens Bank) for ACH/wire execution.

• Technical Skills: Advanced proficiency in Google Workspace (Gmail) and Microsoft Excel or Google Sheets for data management and payment proposals.

• Accounting Acumen: Solid understanding of automated workflows, 3-way matching, General Ledger structures, basic double-entry accounting, and GL entries.

• Professionalism & Communication: Exceptional written and verbal communication skills with a track record of resolving vendor disputes diplomatically. Strong attention to detail and high professional standards when interacting across departments.

• Education: Minimum of an Associate’s degree in Accounting 

What We Offer:

• A competitive compensation package

• The salary range for this position is $60K-$70K. Compensation will be commensurate with experience, skill level, functional and/or industry knowledge, education level, certifications, as well as other qualifications.

• Paid annual vacation, holiday and sick time off

• Comprehensive health plans including medical, dental and vision

• Competitive 401(k) investment options and generous company matching program

• Life insurance

• Commuter benefits

• Employee referral awards

• Tuition reimbursement

• Training opportunities through industry-recognized programs

• A creative and passionate workplace and a fun, collaborative team environment

• Three Week “Work from Anywhere” benefit, to ensure work life balance