Manage vendor accounts and process invoices, verify financial data, prepare journal entries and reconciliations, assist month-end close, maintain records, and support annual audits.
Job Summary & Responsibilities
DUTIES/RESPONSIBILITIES:
- Handle assigned vendor accounts
- Process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization
- Clarify any questionable invoice items, prices or receiving signatures
- Obtain proper information and/or data regarding invoice payments
- Assemble invoices to be completed for payment
- Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable)
- Review invoices and requisitions for satisfactory payment approval
- Check vendor files for any previous payments
- Maintain copies of vouchers, invoices or correspondence necessary for BRC records
- Prepare journal entries listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures
- Reconcile vendor statements
- Prepare supporting schedules for annual financial audits and as required
- Assist with month end financial close
- Related duties as assigned
HOURS:
Full-time 35 hours per week
- Monday-Friday 9:00am-5:00pm
QUALIFICATIONS:
- BA in Accounting or Finance preferred
- 2+ years' related experience preferred
- Organization, prioritization skills
- attention to detail with analytical skill
- Strong written and verbal communication skills
- Ability to meet deadlines
- Confidentiality
- Problem solving skills
- Ability to complete work on schedule
- High level of comfort and proficiency working with automated financial systems and Microsoft Excel. Experience with an accounting software a plus.
- Basic understanding of principles of finance, bookkeeping and accounting
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