Manage accounts payable for assigned property portfolio: review and code invoices, ensure timely payments, reconcile vendor statements and balance sheet accounts, prepare monthly and year-end reports, coordinate with property and regional managers, assist with audits and bank reconciliations.
We are currently seeking an experienced Accounts Payable Specialist based out of our corporate office located in Suffern, NY.
Duties and Responsibilities- Responsible for assigned portfolio of sites and all AP duties associated with those sites.
- Work closely with the Property Accountant and the Property Manager of each site.
- Review invoices for proper authorization.
- Ensure timely input of data into the system.
- Reconcile vendor statements, research, and correct discrepancies.
- Handle questions and respond to all information requests from internal staff and external vendors.
- Ensure adherence to authorized signature list approvals.
- Maintain files and documentation thoroughly and accurately, by company policy and accepted accounting practices.
- Accurate and timely payment of all property bills
- Monitor operating cash balance.
- Assist with year-end audit requests.
- Monitor bank reconciliations for outstanding issues.
- Manage general ledgers for multiple properties.
- Prepare detailed monthly and year-end paperwork.
- Reconcile and analyze all balance sheet accounts, which includes reviewing loan documentation and agreements to ensure proper accounting practices.
- Analyze & reconcile Gross Potential Rent for multiple properties.
- Ensure proper coding of all invoices or payables associated with assigned entities.
- Prepare monthly financial management reports to be utilized at board meetings.
- Review monthly budget to actual variance reports and prepare variance explanations.
- Review bank loan balances, escrows, and reserves.
- Analyze & prepare mortgage payments for the entire company.
- Coordinate with Regional, site, and Property Managers.
Qualifications for this position
- Education-Bachelor's Degree in Accounting or Business preferred
- 1-2 years experience in Accounting
- Excellent numerical and analytical skills
- Attention to detail
- Must have excellent computer skills including Microsoft Office (Word, Excel, Outlook)
- Experience with OneSite Software a plus
- Strong interpersonal skills: must be able to communicate with owners, clients, and senior staff
Equal Opportunity Employer
MMS Group New York, New York, USA Office
200 W 57th St, New York, New York, United States, 10019 3211
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