The Accounts Receivable & Payable Specialist manages invoicing, payment processing, and financial recordkeeping, ensuring accuracy and efficiency in accounting workflows.
This is a remote position.
Our client is looking for an Accounts Receivable & Payable Specialist to support the daily financial operations of their organization. This role plays a key part in managing invoicing, payment processing, and financial recordkeeping while ensuring accuracy and efficiency across the company’s accounting workflows. The position offers the opportunity to collaborate closely with a small finance team while contributing directly to the reliability and organization of the company’s financial processes.
The company operates within the manufacturing industry and has built a strong reputation over several decades by delivering consistent products and maintaining long-standing relationships with clients and partners.
This is a fully remote, detail-oriented accounting role where the selected candidate will oversee both accounts receivable and accounts payable activities while working within the company’s ERP system through a virtual desktop environment. The position requires someone comfortable with structured financial workflows, strong organizational skills, and the ability to manage multiple priorities while maintaining accuracy.
• Generate and send customer invoices through the company’s ERP system
• Accurately apply incoming payments including ACH, wire transfers, checks, and credit card payments
• Monitor accounts receivable aging reports and follow up on outstanding balances
• Communicate with customers regarding invoice status and payment timelines via email
• Process credit memos and assist with account reconciliation tasks
• Collaborate with Sales and Project Management teams to maintain accurate customer accounts
• Enter vendor invoices into the ERP system while ensuring accuracy and completeness
• Match vendor invoices with purchase orders and packing documentation
• Prepare weekly payment runs including checks and ACH payments for internal approval
• Maintain organized records of vendor information, invoices, and payment histories
• Communicate with vendors to resolve billing discrepancies or questions
• Perform daily transaction entry and bookkeeping tasks within the ERP system
• Assist with month-end close activities and reconciliation processes
• Support bank and credit card reconciliations
• Maintain accurate financial records that are organized and ready for auditing
• Remain available during Eastern Time business hours through Microsoft Teams
• Provide proactive updates regarding financial items, open issues, or discrepancies
• Identify potential financial discrepancies early and escalate them when necessary
• Coordinate with internal teams such as Sales and Operations when financial clarification is needed
Requirements
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field
• Minimum of 5 years of experience in accounts receivable, accounts payable, bookkeeping, or similar accounting roles
• Experience working with ERP systems, preferably Sage 300
• Strong proficiency in Microsoft Excel including formulas, pivot tables, and data organization
• Professional-level English communication skills, both written and verbal
• Reliable internet connection and a personal computer capable of supporting virtual desktop sessions
Qualifications • Experience using Sage 300 is strongly preferred
• Experience with other Sage systems such as Sage 50, Sage 100, or Sage Intacct is valuable
• Familiarity with ERP systems such as NetSuite, SAP Business One, or QuickBooks Enterprise may also be considered
• Strong organizational skills and attention to detail
• Ability to manage structured financial workflows independently
• Comfortable working remotely in a collaborative environment
• Ability to handle confidential financial information with discretion
Benefits
Full-time position
• 100% remote work environment
• Long-term role with a well-established U.S. company
• Opportunity to join the team during a period of operational modernization
• Collaborative work environment where contributions have a direct impact
• Opportunity to take ownership of important accounting processes
Similar Jobs
Agency • Artificial Intelligence • Consumer Web • Digital Media • Analytics • Design
Manage end-to-end paid media campaigns across multiple clients and channels, including strategy, setup, optimization, tracking, and reporting. Analyze performance data, maintain tracking (GA4/Tag Manager), build reports and dashboards, and present insights to clients. Collaborate with account, creative, and analytics teams to drive growth and improve ROI while staying current on platform best practices.
Top Skills:
Conversions ApiFacebook/Meta AdsGoogle AdsGoogle Analytics (Ga4)Google Looker StudioGoogle SheetsGoogle Tag ManagerLinkedin AdsMicrosoft/Bing AdsPerformance MaxPinterest AdsProgrammatic AdvertisingReddit AdsTwitter/X AdsYoutube Ads
Security • Cybersecurity
Design, build, and deploy production-grade ML systems for ICS/xOT cybersecurity, including threat detection, anomaly detection, NLP/LLM applications, and scalable data pipelines with observability and MLOps practices for cloud and on-prem environments.
Top Skills:
Ci/CdDockerGoHuggingfaceJavaKubernetesLlmsMessage QueuingMlopsModel VersioningNlpPipeline OrchestrationPythonPyTorchRetrieval-Augmented Generation (Rag)RustScikit-LearnSQLStream ProcessingTensorFlow
Security • Cybersecurity
Hunt, identify, and analyze adversary tools, malware, and tradecraft targeting ICS/OT. Develop and maintain analysis tools and scripts, contribute to threat assessments and customer advisories, leverage intel and network analysis tools, recommend automation and telemetry improvements, and support incident response and external communications.
Top Skills:
C#CensysDiamond ModelJoe SandboxKill ChainMitre Att&CkNetflowPythonShodanStorm Query LanguageSynapseVirustotal
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
