Provides administrative and clerical support for an administration office, including scheduling, filing, telephone communications, facility admissions and discharges, billing reconciliation, reporting, attendance tracking, supply ordering, and record maintenance. Requires bilingual English and Spanish communication, accurate typing, confidentiality, organization, multitasking, and proficiency with Microsoft Office and Adobe. Travel throughout New York City and a varied schedule may be required.
PRIMARY FUNCTION/PURPOSE:
The incumbent will be responsible for administrative functions associated with the Administration Office. The individual will function in many instances as the first point of contact with the program, and therefore, must posses exceptional telephone manners, interpersonal skills, and above all a positive attitude.
PRIMARY RESPONSIBILITIES:
- Responsible for all clerical duties up to and including typing, filing, calendar maintenance, meeting schedules and telephone communications.
- Utilizing the Department of Homeless Services (DHS) - Client Assistance and Re-housing Enterprise System (CARES) complete Facility Bed Management, Client admissions, discharges, and transfers discharges.
- Assist with Facility Billing, Audits, Reconciliation, etc. using the DHS CARES System.
- Prepares and completes report.
- Maintain up-to-date and current filing system for the program.
- Maintain daily school attendance with the assistance of the Department of Education Representative.
- Orders supplies and tracks distribution of supplies.
- Assist staff as needed with filing, etc.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS:
- High School Graduate and/or G.E.D.
- Minimum of two (2) years secretarial/clerical responsibilities.
- Ability to communicate in English and Spanish [Bi-lingual].
- Must be capable of accurately typing 50 w.p.m.; Word Processing at 200 strokes per minute.
- Utilize good judgment and discretion in the handling of confidential information.
- Must be detail oriented, highly organized, and can work independently.
- Ability to manage multiple and shifting priorities with strong follow-up skills.
- Excellent project management, time management and presentation skills.
- Excellent oral and written communication skills coupled with strong interpersonal skills.
- Proficient in MS Office, Outlook, Excel (intermediate to advanced level), PowerPoint, and Adobe.
OTHER REQUIREMENTS:
- May be required to work long hours and a varied schedule.
- Travelling throughout various locations in the New York City area.
- Lifting and moving objects weighing up to 30 pounds several times a week.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EEO Statement – Children’s Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.
Children's Rescue Fund New York, New York, USA Office
New York, NY, United States
Children's Rescue Fund New York, New York, USA Office
New York, United States
Similar Jobs
Financial Services
Leads acquisition-focused analytics for U.S. consumer and small business credit cards. Manages data scientists and analysts, develops predictive models, evaluates campaign performance, shapes offer and targeting strategies, and translates customer and channel insights into experiments and measurable growth. Partners with product and marketing leaders, communicates recommendations to senior stakeholders, and promotes experimentation, model governance, scalable reporting, and continuous analytics improvement.
Top Skills:
APIsAutomation WorkflowsCloud Data PlatformsGenerative Artificial IntelligencePythonRSASSQL
Artificial Intelligence • Professional Services • Business Intelligence • Consulting • Cybersecurity • Generative AI
Leads operational due diligence workstreams for consumer markets transactions, evaluating operating models, performance, processes, risks, and value drivers. Manages project timelines, budgets, deliverables, and client relationships; analyzes financial statements, market trends, and scenarios; develops acquisition and integration insights; reviews team work; coaches junior staff; and applies digital and AI-enabled tools to improve diligence delivery.
Top Skills:
Artificial Intelligence
Artificial Intelligence • Professional Services • Business Intelligence • Consulting • Cybersecurity • Generative AI
Lead healthcare provider clinical operations consulting workstreams focused on workflow redesign, patient access, utilization, capacity, service line performance, and technology integration. Analyze operational data, develop recommendations, coordinate engagement activities, manage deliverables, build client relationships, support Epic and Cerner implementations, and mentor junior team members.
Top Skills:
CernerEpic
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
