Administrative Assistant (DHS)

Reporting Relationships: The Administrative Assistant reports to the Program Director.

Principal Duties and Responsibilities:

Under the general supervision of the Program Director, Administrative Assistants are expected to perform the following principal duties and responsibilities.

• Provide administrative support to the Program Director and Director of Social Service.
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Act as primary point of contact for the Program Director and respond to internal and external department requests
• General administrative duties such as copying and transmitting documents using various media.
• Handle office petty cash funds as the custodian, with oversight from the Program Director.
• Assist the Program Director with tracking time and attendance of employees, as requested.
• Provide timely reminders to the Program Director of key deadlines/trainings/events
• Assist the Program Director with the submission of employee program access to external departments, as requested.
• Organize and maintain files and databases in a confidential manner
• Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities.
• Screen phone calls, redirect calls, and take messages
• Attend staff meetings and supervisory sessions, take minutes for meetings as required.
• Schedule all office equipment repairs and servicing as needed.
• Ensure that fax and copy machines are in working condition.
• Receive invoices from contracted security and review for accuracy
• Order, receive, track, store and distribute office supplies.
• Perform other tasks and assignments as requested.

Minimal Qualifications:

Degree Requirement: Bachelor’s degree in a related field with at least one (1) year experience in a professional setting or,

• Associate degree with at least two (2) years of relevant experience in a professional setting or.

• High School Diploma with at least three (3) years of relevant experience in a professional setting.

Other Qualifications:

• Exemplary emotional intelligence and attention to detail.
• Ability to communicate effectively, strong interpersonal and written communication skills.
• Ability to work independently and meet key deadlines
• Strong organizational and attention to detail skills
• Comfortable with fast paced, start-up culture
• Confidentiality, Privacy and Professional Boundaries - Required

Compensation and Benefits

Base salary range and benefits information for this position are being included in accordance with requirements of New York State and City pay transparency laws.  Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individuals’ competencies, education/professional certifications, qualifications/experience and performance in the role. 

Compensation

The base salary compensation being offered for this role is $61,552.

Benefits

AAPCI provides a competitive benefit package which includes the following (eligibility requirements apply):

•           Health and Welfare Benefits: Medical (including prescription coverage), Dental & Vision

•           Commuter Benefits

•           Employee Assistance Program

•           Paid Holidays, Annual Paid Time Off (23 days)

•           Life Insurance

•           Long Term Disability

•           Retirement Benefits Plan (403B)

•           You may also get your college student debt forgiven tax free on Federal Direct Loans created under the College Cost Reduction and Access Act of 2007, PSLF, if you work full-time and after making 120 qualifying monthly payments under a Qualifying Repayment Plan.

Equal Employment Opportunity Employer 

AAPCI is committed to providing Equal Employment Opportunity to all qualified applicants without regard to actual or perceived  race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.