Administrative Assistant, New York, NY

At Swarovski, where innovation meets inspiration, our people desire to explore, experience, and create. We are looking for a Administrative Assistant, Retail where you will get a chance to work in a rewarding role within a diverse team that is pushing boundaries. Be part of a truly iconic global brand, learn and grow with us. We’re bold and inventive, revealing astonishing things like no one else can. A world of wonder awaits you.

About the job

Provide administrative assistance to direct report, to include coordination of activities with other departments and personnel to support function in meeting the company goals and objectives. May perform function for more than one executive:

• Coordinate VP's schedule, travel arrangements, and logistics for meetings, both on and off-site.

• Anticipate VP's needs and provide support, logistics, and follow-up as required.

• Serve as a cross-functional liaison between departments, facilitating collaboration and information flow.

• Manage data analytics, budgeting, and tracking processes to support company goals.

• Create branded presentations on various topics and cultural milestones.

• Handle calls, inquiries, and correspondence to enhance VP's organizational effectiveness.

• Draft and distribute a variety of communications, including newsletters, new hire announcements, and townhall communications.

• Proofread and distribute memos, documents, and correspondence related to organizational issues.

• Coordinate billing and expense reports with the finance department to ensure accuracy.

• Generate reports based on functional needs and maintain attendance/vacation calendars.

• Manage digital filing and organizational requirements to ensure efficient document management.

• Procure office supplies and equipment as needed and coordinate office activities with other departments.

• Communicate effectively with external vendors, employees, and coworkers both orally and in writing daily.

About you

We are looking for a unique and amazing talent, who brings along the following:

• Minimum 2 years of professional experience in a similar role within an international setting.

• Excellent troubleshooting skills.

• Oral and written communication skills are necessary, including skills in Microsoft Suite, i.e. Word, Excel (pivots & v-look ups are a must) Teams, Forms, Workday, budgeting, report creation and or process enhancement.

• General project management; operation of a variety of office equipment; follow through; coordination, consolidation, and organization of clear and comprehensive data.

• Understand details and processes involved in order to impact the bottom line and big picture.

About Swarovski

Swarovski is a Wonderlab where magic and science meet.

Swarovski unifies all parts of its organization under one spellbinding idea and brings forward a wondrous new world of crystal craftsmanship. Founded in 1895 in Austria, the company designs, manufactures and sells the world’s highest quality crystal, genuine gemstones, Swarovski Created Diamonds and zirconia, jewelry, and accessories, as well as crystal objects and home accessories. Together with its sister companies Swarovski Optik (optical devices) and Tyrolit (abrasives), Swarovski Crystal Business forms the Swarovski Group.

A responsible relationship with people and the planet has always been an integral part of Swarovski’s heritage. This manifests today in the company’s well-established sustainability agenda with youth-focused education programs and foundations to promote human empowerment and conserve natural resources to achieve positive social impact.