Provides clerical and administrative support, including processing mail, maintaining electronic and paper records, scanning and filing documents, data entry, answering phones, ordering supplies, and organizing office spaces. The role requires confidentiality, accuracy, strong organization, communication skills, and the ability to work independently in a fast-paced environment.
Description
PAX Health is a leading mental and behavioral health organization dedicated to providing comprehensive and compassionate care to individuals facing mental health challenges. Our team of professionals strive to create an environment where mental health is prioritized, stigma is eradicated, and individuals can thrive in their journey towards well-being.
The Administrative Assistant provides essential day-to-day administrative support to ensure the smooth operation of the organization. This role is responsible for performing a variety of clerical and office-related tasks, including managing incoming mail, organizing documents, maintaining records, and supporting staff with administrative needs.
The Administrative Assistant serves as a support resource for the administrative teams, helping to maintain an organized, efficient, and professional work environment.
Responsibilities:
- Open, sort, distribute, and process incoming mail and deliveries.
- Prepare outgoing mail, packages, and correspondence.
- Maintain organized filing systems, both electronic and paper.
- Scan, upload, and file documents accurately and timely.
- Assist with data entry and record maintenance.
- Answer and direct phone calls, take messages, and assist with general inquiries.
- Monitor and maintain office supplies, placing orders as needed.
- Maintain accurate records while ensuring confidentiality and compliance with company policies.
- Assist with organizing and maintaining office spaces and common areas.
- Assist with copying, printing, and assembling documents and materials.
- Abide by PAX Health's Code of Ethics and model values.
- Other duties as assigned within the scope of the role.
Requirements
Qualifications:
- High school diploma or equivalent preferred.
- Minimum of 1-2 years of administrative or office support experience preferred.
- Experience in healthcare, behavioral health, or medical office setting is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Ability to prioritize tasks and work independently in a fast-paced environment.
- Strong customer service and interpersonal skills.
- Reliable, professional, and team-oriented.
PAX Health LLC Great Neck, New York, USA Office
Great Neck, NY, United States
Similar Jobs
Financial Services
Provide executive administrative support by managing complex calendars, domestic and international travel, expenses, events, client visits, confidential information, and office logistics. Coordinate with stakeholders, maintain documents and internal controls, support employee engagement, assist with onboarding and facilities needs, and provide backup coverage and project support. The role requires strong organization, communication, judgment, discretion, and adaptability in a fast-paced, fully onsite environment.
Top Skills:
ConcurLlmMS OfficeMicrosoft TeamsPitchpro
Financial Services
Provides high-level administrative support to a senior executive in a fast-paced commercial and investment banking environment. Responsibilities include managing communications and complex calendars, coordinating meetings and presentations, maintaining organizational documents, tracking priorities, recording meeting takeaways, arranging domestic and international travel, and providing general office support. The role requires discretion, organization, strong communication, Microsoft Office proficiency, and effective management of competing priorities.
Top Skills:
Large Language Models (Llms)MS OfficeMicrosoft Teams
Financial Services
Provides executive and administrative support for Community and Consumer Banking leadership. Responsibilities include complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, invoice and expense processing, onboarding and offboarding support, professional communications, document maintenance, and spreadsheet and presentation editing. The role requires discretion, strong organization, communication skills, Microsoft Office proficiency, and five days per week in the office.
Top Skills:
MS Office
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
