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Hamilton-Madison House

ADMINISTRATIVE ASSISTANT

Posted Yesterday
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In-Office
New York, NY, USA
43K-43K Annually
Junior
In-Office
New York, NY, USA
43K-43K Annually
Junior
Provides administrative support for an early childhood education program, including scheduling trainings and meetings, preparing regulatory reports, supporting purchasing, processing CACFP reimbursements and provider stipends, and coordinating daily operations. The role supports network leadership, staff, families, and affiliated childcare providers while maintaining professional knowledge and managing multiple projects.
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Position Summary

Hamilton-Madison House’s Early Childhood Education Program supports and enhances the existing strengths of family child care through  programs that promote continuous and responsive relationships, strengthen early learning skills, build resilience, and lay the foundation for all future learning. Hamilton-Madison House views family childcare as a respected and valued profession within the early care and education system in New York City.  The role of the Administrative Assistant is to support the Network Leadership staff in managing day to day operations for staff, families and affiliated providers.

Responsibilities:

  • Support the AED and Network Director in organizing and maintaining structure for daily operations including organization and scheduling of affiliated provider trainings, workshops, staff meetings and meeting with community partners to support the program.

  • Assist in the preparation of regularly scheduled reports to regulatory agencies

  • Support purchasing department in ordering materials and supplies for staff and programs

  • Support the preparation of CACFP reimbursement and stipends to affiliated providers

  • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications;establishing personal networks; participating in professional societies

Minimum Qualifications: 

  • Must hold at least an Associate degree in business management or field related to Human Services

  • Minimum of 1 year experience supporting program Administration

  • Strong time management skills, ability to multitask and be a strong team player

  • Willingness to work with a high powered, face paced team with the ability to handle multiple projects

  • Knowledge of publicly funded programs in a non-profit agency

  • CACFP, Childplus, Kidkare and CIR knowledge a plus

Compensation: $43,000/year -Salary based on credentials with DC 37 Local 205, union position, with  generous benefits

Hours:  Monday to Friday, 35 hours per week      


Hamilton-Madison House is an Equal Opportunity Employer

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Hamilton-Madison House New York, New York, USA Office

New York, New York, United States

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