Provides comprehensive administrative support to the Corporate Development and Strategy team and five senior leaders. Responsibilities include complex calendar management, meeting and event logistics, travel reservations, expense reporting, invoice processing, team support, relationship management, confidential information handling, and ad hoc administrative tasks. The role also involves using Microsoft Office and emerging AI-enabled tools to improve administrative efficiency.
Location Designation: Hybrid - 3 days per week
This challenging Senior Administrative Assistant position provides comprehensive administrative support for the Corporate Development and Strategy team. The role requires coordinating multiple activities simultaneously and supporting the efficient operation of the department. The successful candidate must be able to effectively manage competing priorities and collaborate professionally with individuals at all levels of the organization, as well as with external parties.
The ideal candidate will have excellent organizational skills and exceptional attention to detail; strong verbal and written communication skills; the flexibility and agility to adapt as priorities change; the ability to work effectively and collaboratively with other administrative assistants; and a demonstrated ability to handle highly confidential information with discretion and sound judgment.
What You'll Do:• Administrative Planning & Execution: Coordinate across multiple leaders' calendars for seamless execution, including:• Lead heavy meeting scheduling and logistics activities for a team of five senior leaders in an effective and proactive manner;• Coordinate logistics for all meetings including IT, room set-up, and catering as needed; • Travel & Expense - Coordinate travel reservations, prepare travel expense reports, and process invoices in a timely and accurate manner.• Team Support: Support the overall CD&S team, as needed. This may include (but not limited to) coordinating logistics for team events (venue, room, food, etc.), ordering supplies/snacks, and helping with special events.• Relationship Management: Develop and maintain strong relationships with other Executive Assistants; including providing back-up when needed.• Continuous Improvement - Demonstrated proficiency with, or strong interest in learning, emerging AI enabled tools and technologies to enhance administrative efficiency and support departmental operations.• Flexibility: Remain flexible if priorities change and maintain involvement in a wide variety of tasks based on business demands that arise. Own ad-hoc administrative tasks (e.g., compliance approvals, applause recognition reporting).
What You'll Bring:• Excellent organizational skills and attention to detail. Strong follow up skills• Strong interpersonal skills with a high level of professionalism• Excellent written and verbal communication skills• Ability to prioritize and multi-task• Possesses a sense of urgency• Ability to maintain confidentiality, good judgment and diplomacy• High proficiency in Microsoft Outlook, Word, PowerPoint, and Excel, along with travel reporting and invoicing applications• Bachelor's degree preferred• Minimum of 8 years of experience supporting senior level executives in a corporate environment
Pay Transparency
Salary Range: $60,500-$86,000
Overtime eligible: Nonexempt
Discretionary bonus eligible: Yes
Sales bonus eligible: No
Actual base salary will be determined based on several factors but not limited to individual's experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.
Company Overview
At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.
Our diverse business portfolio creates opportunities to make a difference across industries and communities-inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you'll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.
As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what's next, and your growth powers it.
Our Benefits
We provide a full package of benefits for employees - and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.Click hereto discover more about our comprehensive benefit options or visit our NYL Benefits Site.
Our Commitment to Inclusion
At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life's leadership in this space.
Recognized as one of Fortune's World's Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.
Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities.
Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees' needs.
Job Requisition ID: 95205
#BI-Hybrid
This challenging Senior Administrative Assistant position provides comprehensive administrative support for the Corporate Development and Strategy team. The role requires coordinating multiple activities simultaneously and supporting the efficient operation of the department. The successful candidate must be able to effectively manage competing priorities and collaborate professionally with individuals at all levels of the organization, as well as with external parties.
The ideal candidate will have excellent organizational skills and exceptional attention to detail; strong verbal and written communication skills; the flexibility and agility to adapt as priorities change; the ability to work effectively and collaboratively with other administrative assistants; and a demonstrated ability to handle highly confidential information with discretion and sound judgment.
What You'll Do:• Administrative Planning & Execution: Coordinate across multiple leaders' calendars for seamless execution, including:• Lead heavy meeting scheduling and logistics activities for a team of five senior leaders in an effective and proactive manner;• Coordinate logistics for all meetings including IT, room set-up, and catering as needed; • Travel & Expense - Coordinate travel reservations, prepare travel expense reports, and process invoices in a timely and accurate manner.• Team Support: Support the overall CD&S team, as needed. This may include (but not limited to) coordinating logistics for team events (venue, room, food, etc.), ordering supplies/snacks, and helping with special events.• Relationship Management: Develop and maintain strong relationships with other Executive Assistants; including providing back-up when needed.• Continuous Improvement - Demonstrated proficiency with, or strong interest in learning, emerging AI enabled tools and technologies to enhance administrative efficiency and support departmental operations.• Flexibility: Remain flexible if priorities change and maintain involvement in a wide variety of tasks based on business demands that arise. Own ad-hoc administrative tasks (e.g., compliance approvals, applause recognition reporting).
What You'll Bring:• Excellent organizational skills and attention to detail. Strong follow up skills• Strong interpersonal skills with a high level of professionalism• Excellent written and verbal communication skills• Ability to prioritize and multi-task• Possesses a sense of urgency• Ability to maintain confidentiality, good judgment and diplomacy• High proficiency in Microsoft Outlook, Word, PowerPoint, and Excel, along with travel reporting and invoicing applications• Bachelor's degree preferred• Minimum of 8 years of experience supporting senior level executives in a corporate environment
Pay Transparency
Salary Range: $60,500-$86,000
Overtime eligible: Nonexempt
Discretionary bonus eligible: Yes
Sales bonus eligible: No
Actual base salary will be determined based on several factors but not limited to individual's experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.
Company Overview
At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.
Our diverse business portfolio creates opportunities to make a difference across industries and communities-inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you'll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.
As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what's next, and your growth powers it.
Our Benefits
We provide a full package of benefits for employees - and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.Click hereto discover more about our comprehensive benefit options or visit our NYL Benefits Site.
Our Commitment to Inclusion
At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life's leadership in this space.
Recognized as one of Fortune's World's Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.
Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities.
Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees' needs.
Job Requisition ID: 95205
#BI-Hybrid
New York Life New York, New York, USA Office
51 Madison Avenue, New York, NY, United States, 10010
New York Life Jersey City, New Jersey, USA Office
New York Life Jersey City, NJ Office
30 Hudson Street , Jersey City, New Jersey, United States, 07302
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What you need to know about the NYC Tech Scene
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