Administrative Assistant

vTech can help you avoid the daunting task of writing and posting job offers, shifting through resumes and laboring through the lengthy interview process. Our Staffing solutions will allow you to elude those tasks and place topnotch, high-caliber professionals in the position you need to fill.

We use our expertise, knowledge, and global resources to deliver top-quality candidates and tailor our IT and Non-IT recruitment services to your needs. This allows us to deliver the required results in a timely manner that meets your schedule at a substantially reduced cost.

We pride ourselves for having one of the fastest growth rate and also the lowest turnover rates in the industry just 2.5 percent annually. We focus on the training and retaining qualified professionals with high personal and work ethics. With the help of our extensive database of internal candidates and CATS applicants tracking system, we can provide quality resources within the limited time frame.

We have also successfully placed hundreds of candidates in the areas related to Information Technology, Engineering, professional, Scientific & Clinical, etc. for both our commercial and government clients.

1. Source: A recruiter sources candidates from various sources; the search starts from our proprietary database. Using advanced sourcing methods like social media, professional networking media, internal, and 3rd party job boards, we identify qualified candidates.
2. Validate: A recruiter validates the candidates’ experience and skill sets against our client’s position.
3. Initial Screening: Based on the position and the client’s work culture, the recruiter uses initial screening questions to determine the most suitable candidates.
4. Submit: the recruiter will submit to the technical team qualified candidates who have passed the initial screening.
5. Technical Screening: The technical team then prepares a matrix of the particular requirements and required experience for the position and using a list of questions and the results, re-validates the candidates’ technical skills.
6. Background Check: Administrative personnel will provide a detailed background check, as required, per client agreement.
7. On board: On successfully completing the above steps, the candidates are welcomed on board and assisted to ensure a smooth integration at the client’s location.

Description:

This role will provide administrative support to client Project in the Project Management office and its daily administrative duties and functions for the office. The successful candidate will perform a wide range of administrative and general duties of a highly responsible and confidential nature.

Responsibilities and Functions

The overall range of administrative support assistance includes:

• Typing general correspondence and other miscellaneous documents.

• Processing requests for:

o Special Mail delivery services.

o Scanning documents for formatting

• Maintaining File Systems:

o All Project Management Projects

o Basic Office

• Ordering and maintaining general office and computer stock supplies.

• Distribution of daily incoming mail.

• Schedule and assist with contractor safety orientation and badging.

• Follow up with client’s points of contacts to ensure that appendix “D” (background check paperwork) was properly submitted to CARCO for clearance.

• Check Background Check Database for cleared contractors and advise client point of contact.

• Follow up with client Corporate Security on contractor background check clearance issues.

• Assist with maintaining the client contactor database.

• Assist with completing and filing of all contractor paperwork.

• Manage travel arrangements for PM staff.

Skills

• Proficient in Microsoft office programs including Excel, Word, PowerPoint & Outlook.

• Familiar with SAP

• Excellent ability to organize, multi-task and be detail-oriented.

• Recognize and maintain confidential information.

• Ability to plan and coordinate major projects with increased experience.

• Strong ability to manage time efficiently to undertake a variety of assignments.

• Expected to develop a thorough understanding of the Department’s/Site’s operations, organization & procedures.

Education and Certifications

• Minimum of 8 years of secretarial experience in progressively demanding environment

• High School Diploma or equivalency,

• two year degree preferred; 4 year desirable.

All your information will be kept confidential according to EEO guidelines.