Administrative Assistant

Reports Directly to the Administrator and Recreation Director in ensuring all Administrative Duties and Recreation Activities are completed.

Hours:  8:30 am until 4:30 pm, and the ability to be flexible when resident activities are scheduled outside set normal hours.

Qualifications:

High School Diploma

Proficient in Microsoft programs and willingness to learn EMR.

Possess good communication skills; oral and written.

Possess good customer skills.

Duties and Responsibilities:

1. Answer phones and convey messages to the team.
2. Responsible and coordinate resident PNA accounts and accessible during bank hours 9:30 am until 1:30 pm with Recreation Director.
3. MAS Transportation Rides- Schedule for residents- packets to residents.  
4. Collect all audits and filing in binders.
5. Track all In services for team members.
6. PO’s for the building of ancillary vendors (staples, amazon etc.). Reconcile PO’s with Delivery Tickets as necessary and coordinate with Financial Coordinator.  
7. Liaison with Security and conveying messages and information.
8. Meet and Greet tours, vendors, families and visitors upon entry into the facility.
9. Preparation of New Admission Information Folders and Welcome Packet.
10. Quarterly statement PNA signatures.
11. Responsible for running programs on the recreation calendar that requires a leader or monitor including set up and breakdown and attendance.
12. Pick up Mail on a daily basis and place in resident mailboxes.
13. Monitor needs of the offices and order supplies as necessary.
14. Communicate with other team members regarding resident census. Provide Daily census to the team.
15. Other duties assigned.

$46,900 to $57,600 Annually