Support daily operations by managing administrative tasks, coordinating schedules, and communication with vendors and clients. Maintain organized records and assist with various operational tasks in a remote environment.
This is a remote position.
Our client is looking for a highly organized and proactive Administrative Assistant to support daily operations, vendor coordination, scheduling, and administrative workflows in a fast-paced remote environment. They operate within the design and project services industry and have continued to grow their reputation in recent years through client-focused solutions, streamlined operations, and strong project execution.
This opportunity is ideal for someone who enjoys staying ahead of tasks, communicating confidently with vendors and clients, and creating organized systems that improve efficiency. The ideal candidate is detail-oriented, independent, and comfortable managing multiple priorities while maintaining a professional and solutions-driven mindset.
- Manage day-to-day administrative and office support tasks remotely
- Categorize transactions and maintain organized records within QuickBooks Online
- Conduct vendor and project follow-up through phone calls and email communication
- Coordinate calendars, meetings, and appointment scheduling
- Assist with travel coordination, reservations, and itinerary planning
- Organize and maintain Google Drive files and documentation
- Build and edit presentations using Google Slides or Canva
- Support social media scheduling and follow-up activities
- Communicate professionally with vendors, clients, and internal stakeholders
- Proactively identify pending tasks and follow through independently
- Assist with additional operational and administrative tasks as needed
Requirements
- Previous experience in administrative support, virtual assistance, or office coordination
- Strong written and verbal English communication skills
- Experience using QuickBooks Online for transaction categorization
- Ability to manage multiple responsibilities with minimal supervision
- Strong organizational and time management abilities
- Comfortable handling phone and email communication professionally
- Experience with scheduling, calendar management, and travel coordination
- Ability to work independently and anticipate team needs proactively
- Strong attention to detail and problem-solving skills
- Experience working in remote environments preferred
- Familiarity with Google Workspace tools, including Google Drive, Docs, Sheets, and Slides
- Experience with presentation creation tools such as Canva or Google Slides
- Exposure to tools like Houzz Pro is considered a plus
- Strong follow-up and communication skills with vendors and external contacts
- Professional, assertive, and proactive personality
- Forward-thinking mindset with the ability to stay ahead of deadlines and priorities
- Reliable internet connection and home office setup
Benefits
- Part-time remote opportunity with potential to transition into a full-time role
- 100% remote work environment
- Flexible and collaborative work culture
- Opportunity to work closely with leadership and support operational growth
- Exposure to administrative, project coordination, and business operations functions
Similar Jobs
.png)
Cloud • Insurance • Payments • Software • Business Intelligence • App development • Big Data Analytics
Provide senior-level administrative support to Technology and Product leaders: manage complex calendars, coordinate travel and events, handle expense reports, improve administrative processes, and back up the Senior Executive Assistant to ensure seamless operations.
Top Skills:
Ai ToolsExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft WordSlackZoom
.png){kind=logo}
AdTech • Cloud • Digital Media • Information Technology • News + Entertainment • App development
Provide high-level administrative and operational support to multiple senior leaders: manage complex calendars, coordinate executive meetings and program logistics, prepare executive-ready materials, support travel and expense processes, maintain trackers and contract repositories, and handle confidential information with discretion to enable leadership decision-making.
Top Skills:
ConcurExcelOutlookPowerPointS/4HanaSAPTeams
3D Printing
Provide administrative support including managing executive calendars, scheduling meetings, booking travel, screening calls, drafting professional correspondence and reports, maintaining physical and digital filing systems, and ordering and managing office and pantry supplies.
Top Skills:
ExcelMS OfficePowerPointWord
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
