Administrative Assistant

At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm.  We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration.  Together we can achieve great things.

Success at SOM Means

• Ideas:  We believe in a meritocracy of ideas.  We look to everyone to actively contribute to the discourse in the firm.  

• Knowledge:  We believe that expertise is the result of lifelong learning.  We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.

• Product:  We strive for excellence in the concept, quality, and delivery of our work.

• Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work.  Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.

• Team: We value the power of interdisciplinary integration.  A positive team culture in which everyone collaborates openly towards common goals is essential.

• Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.

Position Responsibilities

• Supports and prioritizes the needs of assigned Leaders and their teams.

• Manages and coordinates multiple calendars, both individual and team specific

• Schedules client meetings for principals and team. Liaison between client and leadership.

• Prepares all travel arrangements and documentation including visa requirements and expense reports and timesheets.

• Prepare presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

• Identifies, organizes, and implements administrative projects independently in accordance with deadlines.

• Ensures architectural licenses are updated and accurate along with maintaining AIA credits for recording with the Licensure Department.

• Responsible for organizing tasks by level of urgency. Ensure the day to day tasks are well organized and efficient.

• Manage sensitive matters with a high level of confidentiality and discretion.

• Flexible hours as required by the needs of business for projects and meetings.

Minimum Qualifications

• Minimum of 2 years experience as a high functioning administrative assistant to senior leaders or equivalent corporate experience.

• Demonstrates excellent interpersonal, written, and verbal communication skills.

• Demonstrates strong organizational and time management skills.

• High level performance. Exhibits initiatives, problem solving, and decision quality with a high attention to detail in a fast-paced environment.

• Effectively communicates with supervisors through timely and appropriate written, oral, and visual means. 

• Advanced computer skills including document and presentation preparation; database creation and management; contact management; research and high proficiency in Microsoft Office  and Google Workspace.

Our Benefits

Health and Wellness: Medical, dental, vision, disability, and life & accident insurance
Savings: 401K matching, pre-tax spending accounts, and employee discount programs
Work/Life Balance: Inquire about our hybrid/flexible schedules, paid family leave, paid vacation, backup child and elder care, and an employee assistance program
Professional Development: Reimbursement for professional licenses, associated renewals, and exam fees as well as specialized in-house career development

Compensation for this role is based upon experience, qualifications, location, and education and typically ranges from $70,000 to $90,000.

Our Culture

Our creative, interdisciplinary teams work like small, dynamic studios, with all the resources and diversity of a global firm.

We believe an inclusive environment improves our teams, our firm, and our communities and are passionate about Diversity, Equity, and Inclusion. Our DEI Action Plan was created to bring meaningful change to our profession, starting with our own culture and practices.

We are proud to be an equal opportunity and affirmative action employer. Visit this page to learn more about SOM's employment policy and how to apply offline: www.som.com/employment_opportunities_and_policy

For more about SOM: www.som.com