Assistant. Legal Affairs

We believe that difference sparks brilliance, so we welcome people and ideas from everywhere to join us in stretching what’s possible.
At Tapestry, being true to yourself is core to who we are. When each of us brings our individuality to our collective ambition, our creativity is unleashed. This global house of brands – Coach and Kate Spade New York – was built by unconventional entrepreneurs and unexpected solutions, so when we say we believe in dreams, we mean we believe in making them happen. We’re always on a journey to becoming our best, but you can count on this: Here, your voice is valued, your ambitions are supported, and your work is recognized.
A member of the Tapestry family, we are part of a global house of brands that has unwavering optimism and is committed to being innovative and wholly inclusive. Visit Our People page to learn more about Tapestry's commitment to equity, inclusion, and diversity. 

Primary Purpose: The Assistant - Legal Affairs, in addition to performing project work, will provide high-level administrative support to three Vice Presidents (VPs) in Tapestry’s Legal Department at its NY Headquarters, with particular focus on calendar management, meeting coordination and timely processing of legal invoices and payments. The role will act as a key liaison between the VPs and other members of the Legal Department and the other teams/functions within the company. This position requires a high level of discretion, good judgment and the ability to interact with all levels within the organization and external stakeholders on a regular basis. The role will report the VP & Deputy General Counsel and is a hybrid role, requiring in-person work from the NYC Hudson Yards office at least three days per week.

The successful individual will leverage their proficiency in organization, administration, and project management to...

• Provide day-to-day complex calendar management for three Vice Presidents in the Legal Department, including prioritizing meeting requests, resolving scheduling conflicts, coordinating internal and external participants, and preparing meeting logistics, agendas, materials, and follow-up items.
• Draft and edit correspondence, presentations, and other documents.
• Manage emails and filing, as needed.
• Coordinate domestic and international travel and logistics, including visa applications, itineraries, flights, hotels, and prepare and submit travel & expense reports, reconcile corporate card expenses and uphold company T&E policies.
• Research, prioritize and follow up on legal development meetings and projects; assist with prioritizing incoming issues / concerns.
• Assist with document review.
• Manage certain department systems and workflows.
• Assist with corporate subsidiary document preparation and coordinate signature requests.
• Set up legal vendors in Tapestry’s vendor management systems, coordinate requests for third party due diligence for legal department vendors, and maintain accurate vendor, matter, and billing information needed for invoice processing.
• Process legal invoices and settlement payments, including routing invoices for review and approval, confirming matter coding and supporting documentation, tracking payment status, troubleshooting discrepancies with vendors and Finance, and ensuring compliance with applicable billing and payment procedures.
• Regularly communicate and interact with cross-functional Tapestry teams, particularly with respect to fact-gathering and document/data collection.
• Maintain positive relationships with internal & external business partners and vendors.
• Maintain confidentiality with respect to sensitive information and projects.

The accomplished individual will possess...

• Bachelor’s degree or other equivalent certifications and prior experience.
• Superior judgment, professionalism, ability to maintain the highest level of confidentiality, and thrive in a challenging and evolving environment.
• Ability to communicate effectively, verbally and in writing.
• Outstanding organization abilities and prioritization skills.
• Ability to take initiative and manage project-related work while also handling administrative and other responsibilities.
• Ability to be a collaborative team player, while taking initiative, and work with a sense of urgency
• Superior follow through skills
• Detail-oriented with strong organizational and multi-tasking skills
• Demonstrated proficiency in Microsoft Outlook calendar management, Word, PowerPoint, and Excel; comfort using vendor management, e-billing, invoice processing, and expense management systems; and strong technological aptitude
• Commitment to accuracy and attention to detail.

An outstanding professional will have...

• Experience working with internal and external business partners .
• Curiosity and a desire to try new technologies.
• Customer service-mindset and prior experience in a customer service focus.
• Knowledge of the retail industry and/or legal issues.
• Excellent organization skills.
• A desire to learn from a great team and take on new challenges.

Our Competencies for All Employees
Courage: Doesn’t hold back anything that needs to be said; provides current, direct, complete, and “actionable” positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary.
Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.
Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on; can comfortably handle risk and uncertainty.
Drive for Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.
Interpersonal Savvy: Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.
 
Our Competencies for All People Managers
Strategic Agility: Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihoods; can create competitive and breakthrough strategies and plans.
Developing Direct Reports and Others: Provides challenging and stretching tasks and assignments; holds frequent development discussions; is aware of each person's career goals; constructs compelling development plans and executes them; pushes people to accept developmental moves; will take on those who need help and further development; cooperates with the developmental system in the organization; is a people builder.
Building Effective Teams: Blends people into teams when needed; creates strong morale and spirit in their team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.                                                                                                    
 

Tapestry, Inc. is an equal opportunity and affirmative action employer and we pride ourselves on hiring and developing the best people. All employment decisions (including recruitment, hiring, promotion, compensation, transfer, training, discipline and termination) are based on the applicant’s or employee’s qualifications as they relate to the requirements of the position under consideration. These decisions are made without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law.

Americans with Disabilities Act (ADA)

Tapestry, Inc. will provide applicants and employees with reasonable accommodation for disabilities or religious beliefs. If you require reasonable accommodation to complete the application process, please contact Tapestry People Services at 1-855-566-9264 or [email protected]

Visit Tapestry, Inc.

Base Pay Range

Here are some of the benefits that we offer: Medical insurance, Dental insurance, Vision insurance, 401 (K), Paid Paternity and Maternity leave, Commuter Benefits, Disability insurance and Tuition assistance. Please click here for a complete list of U.S Corporate Compensation & Benefits.