Assistant Project Manager

Job Summary:

The Assistant Project Manager assists the team in overall project planning, scheduling, resource allocation, project accounting, and control, all while providing technical direction and ensuring compliance with quality standards. The Assistant Project Manager reports to the Project Manager, Senior Project Manager, or Project Executive and helps ensure that work is completed on time, within budget and to the quality specified within the Client contract.

Responsibilities:

• Project Management:
  • General understanding of architectural plans and specifications.
  • Familiarity with construction management software such as Procore or similar. Able to use the software to complete tasks.
  • Assist the project managers with coordinating activities, schedules, consultants and trade contractors.
  • Attend project meetings and create and distribute meeting minutes.
  • Walk jobsites and track work progress and quality.
• Project Accounting:
  • Assist the project manager in the development of project budgets and payment schedules.
  • Assist team with processing contract approvals, change orders, and permit approval requests.
  • Assist the team with RFIs/Shops/Submittals, and Payment Requisitions, including demand payments.
• Project Compliance:
  • Track trade contractor insurance coverage. Ensure RXR always has the current certificate of insurance on file.
  • Assist with the team and consultants to complete all permit filings.
• Stakeholder Collaboration:
  • Develop effective communication and mechanisms for creating positive working relationships among all project participants.
  • Assist with coordinating the efforts of all external project stakeholders including architects, consultants, contractors, sub-contractors, and laborers.
  • Liaise with internal stakeholders including Property Management, RXR Leasing Team, Asset Management and RXR Development Services.
• Reporting:
  • Assist with project reporting and ensure project documents are complete and accurate.

Qualifications:

Top Competencies

Project Planning and Scheduling: Ability to read and understand detailed project plans, timelines, schedules, logistics, and key milestones.

Contract Management: Basic understanding of construction contract types.

Written and Oral Communication: Strong communication skills in person, on the phone, and digitally. Ability to articulate thoughts and ideas clearly and effectively in appropriate written form to persons inside and outside of the organization.

Construction Knowledge: Must have a good overview of the technical aspects of construction.

Budget and Financial Management: Must possess a working knowledge of the construction financial system and the typical documentation required. Tracking construction budgets, cash flow models, reviewing draft payment requisitions, change order control, etc.

Organized and Disciplined: Must be a methodical and motivated self-starter.

Knowledge Areas

• Construction Management Software (Procore, eBuilder, SAP).
• Microsoft Office Suite, especially Excel and PowerPoint.
• Basic knowledge of all trades: scope, time frames/field execution, typical missed scope/exposures.
• Basic understanding of MEPS systems and components.
• Familiarity with local zoning and permit requirements is preferred.
• Some bid leveling experience is a plus.

Education and Experience

• Preferred bachelor’s degree in engineering, Construction Management, or technical training. A combination of education and work experience will also be considered in lieu of degree.
• Minimum 2 years of working experience with an interior construction management group.
• Some conceptual estimating experience a plus.
• OSHA 30