Billing Office Assistant

Elderwood at Williamsville is seeking a full time Billing Office Assistant to join our team. 

The ideal candidate will have experience in a healthcare business office related setting, with working knowledge of third party payers, census, private pay collections, and the Medicaid application process.

Billing Office Assistant  - Position Overview:

• The Billing Office Assistant supports the Business Office Coordinator and the daily operations of the business office by establishing and maintaining resident accounts, billing and collection of private pay accounts, and processing daily transactions such as petty cash and accounts receivable.
• Responsible for assisting the Business Office Manager with general office duties.
• This individual also processes physician and pharmacy billing, assesses the status of Medicaid applications, answers phones and prepares and maintains departmental correspondence and reports.

Business office Assistant:

• Enters new admits – 1 day a week and does MCR/INS  log 1 day a week
• Attends morning report with key facility staff
• Updates admission record with any contact changes
• Prepares cut letters
• Attends weekly rehab meeting
• Manages RFMS , reviews resident banking statements , reconciles RFMS
• Enters ancillary charges for month end
• Completes Insurance Verification forms for Part B
• Filing, scanning
• Runs reoccurring transaction report before room and board statements and before end of month and applies tax receipt assessment on any accounts that have been missed
• Facility banking
• Replenishes resident cash box and petty cash box
• Meets with residents/ families for short term admission paperwork
• Counts cash boxes weekly with Business office Coordinator
• Opens and sorts Business office Mail
• Supports the Business office Coordinator with special projects and overflow
• Scans room and board checks and resident trust checks

Business office Assistant:

• Minimum of one year previous Accounts Receivable experience required.
• Working knowledge of Medicare A and B, Medicaid and third party insurance required.
• Experience in a Long Term Care setting highly preferred
• High school diploma with business training, including typing and book keeping. Proficient in Excel is a plus.

• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.