Centralized Staffing Coordinator

We’re searching for a Centralized Staffing Coordinator, someone who works well in a fast-paced setting. In this position, you’ll be responsible for supporting hospital operations through proactive staffing coordination, accurate time and attendance management, and timekeeping system support. You’ll serve as a liaison between leadership, payroll, and hospital departments to ensure appropriate staffing levels, compliance with policies, accurate payroll processing, and effective communication. You’ll also integrate scheduling, attendance reconciliation, timekeeping system oversight, and reporting functions to support operational efficiency and fiscal accountability.

Think you’ve got what it takes?

Job Duties & Responsibilities

Generates, balances, and maintains unit schedules to ensure adequate staffing levels.  
Reviews self-scheduling, time-off requests, and staffing changes in accordance with hospital policy.  
Responds to unplanned staffing gaps by soliciting coverage and coordinating with unit leaders, float pools, and external agencies as needed.  
Maintains current staff databases including FTE status, competencies, and contact information.  
Acts as a primary point of contact for staff regarding scheduling changes and policies.  
Reconciles employee timecards to ensure accurate pay and attendance records.  
Enters and validates manual time adjustments and pay codes as required.  
Investigates discrepancies between scheduling, payroll, and timekeeping systems.  
Ensures employee status accuracy in coordination with Human Resources.  
Maintains required documentation and historical timecard records.  
Performs timely and accurate time and labor processing in line with established accuracy standards.  
Serves as a resource for troubleshooting timekeeping issues and responding to complex inquiries.  
Provides system support, reports, and audits related to attendance, overtime, and leave. 
Participates in system upgrades, testing, and enhancement initiatives.  
Maintains desk procedures and ensures adherence to departmental workflows and policies.  
Maintains open communication with unit leadership, staff, payroll, and internal stakeholders.  
Prepares and distributes staffing, payroll, overtime, leave, and agency reports.  
Documents staffing and timekeeping activity within electronic systems.  
Responds professionally to inquiries and ensures confidentiality of information.  
Supports appropriate use of overtime and staffing resources.  
Assists leadership with labor cost awareness and staffing efficiency.  
Ensures compliance with hospital policies, payroll procedures, and applicable regulations.  
Maintains current knowledge of hospital systems, policies, and procedures.  
Participates in required training, meetings, and performance improvement initiatives.  
Serves as a resource and support for new team members.  
Demonstrates problem-solving, adaptability, professionalism, and customer service. 
 

Skills & Requirements

H.S. Diploma or GED required 
2 years payroll, timekeeping, and/or hospital administrative experience 

Since 1954, Texas Children’s has been leading the charge in patient care, education and research to accelerate health care for children and women around the world. When you love what you do, it truly shows in the smiles of our patient families, employees and our numerous accolades such as being consistently ranked as the best children’s hospital in Texas, and among the top in the nation by U.S. News & World Report as well as recognition from Houston Business Journal as one of this city’s Best Places to Work for ten consecutive years. 

Texas Children’s comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Tower for pediatric research; Texas Children’s Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children’s Hospital West Campus, a community hospital in suburban West Houston; Texas Children’s Hospital The Woodlands, the first hospital devoted to children’s care for communities north of Houston; and Texas Children’s Hospital North Austin, the new state-of-the-art facility providing world-class pediatric and maternal care to Austin and Central Texas families. We have also created Texas Children’s Health Plan, the nation’s first HMO focused on children; Texas Children’s Pediatrics, the largest pediatric primary care network in the country; Texas Children’s Urgent Care clinics that specialize in after-hours care tailored specifically for children; and a global health program that is channeling care to children and women all over the world. Texas Children’s Hospital is affiliated with Baylor College of Medicine, one of the largest, most diverse and successful pediatric programs in the nation. 

 To join our community of 15,000+ dedicated team members, visit texaschildrenspeople.org for career opportunities.

 Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.