Coordinator – Grants & Contracts

The Civil Practice at The Legal Aid Society (LAS) has an opening for a Coordinator in the Grants & Contracts (G&C) department. The Coordinator will report to the Deputy Director of G&C. Under their supervision, the Coordinator will handle day-to-day tracking of contract compliance, preparation of programmatic reports, check requests, audit/site visit preparation, and other contract management support. This position is ideal for someone interested in non-profit administration and grants management.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Prepare quantitative and narrative reports for timely submission to funders
• Track all aspects of contract compliance including deadline management and contract performance
• Maintain knowledge of contracts and associated requirements within G&C Immigration team portfolio
• In conjunction with G&C Immigration team, represent LAS in correspondence and meetings with key external contacts and contract staff
• Assist in managing Immigration grants and contracts with program leaders and coordinators
• Collaborate with G&C team on best practices for contract management
• Prepare check requests and agreements for partner agencies and subcontractors
• Assist G&C team and Supervising Attorneys in all aspects of audit/site visit preparation
• Collaborate with the Immigration Law Unit, Deputy Directors of G&C, and Grant Writer on applying for new funding opportunities for Immigration

Professional Development and Other Duties as Assigned

• Participate in continuous professional development
• Continuously learn about forms of bias in the workplace and demonstrate affirmative behaviors that support an inclusive work environment
• Other duties as assigned

QUALIFICATIONS

Required qualifications:

• Bachelor’s degree and 2+ years of work experience or the equivalent of 6+ years of post-secondary education and work experience
• Highly self-motivated and ability to work independently
• Demonstrated ability to accurately and quickly gather data, compile information, and keep accurate records, prepare statistical and narrative reports
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, especially Excel (pivot tables), and demonstrated ability to work with databases
• Excellent organizational skills, attention to detail, and time management
• Ability to manage relationships, effectively communicate with staff, and collaboratively work with others

Preferred qualifications:  

• Previous experience preparing statistical and narrative reports

KNOWLEDGE, SKILLS AND ABILITIES

Position Based Knowledge, Skills, and Abilities: 

• Experience working in a fast-paced environment
• Ability to work in a team setting
• Ability to manage relationships and effectively communicate with various stakeholders
• Experience in analyzing and problem-solving
• Excellent judgment, including ability to handle sensitive or confidential information

Organizational Knowledge, Skills, and Abilities:

• Commitment to The Legal Aid Society’s mission to secure equal justice before the law for all New Yorkers. 
• Interpersonal and communication skills that enable healthy and productive working relationships.
• Ability to perform duties with the highest regard for confidentiality, integrity, and respect.
• Commitment to The Legal Aid Society’s mission and values.
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Physical, environment, travel, and other duties required: 

• Mostly sedentary, significant time using a computer and monitor; communicating and meeting using video.
• May or will require travel within NYC, across the five-borough region. 

OUR COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION

The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients (people), to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us and our ability to build strong relationships with our colleagues.  Every member of our community is expected to continuously learn about the dynamic, evolving, and emerging field of knowledge of identity, bias, and systemic forms of oppression and participate in productive efforts to dismantling bias in all forms. 

SALARY AND BENEFITS

The salary range represents a good faith estimate of the range we expect to pay for this role. The actual salary offered may vary depending on many factors, including but not limited to job-related knowledge, skills, and experience, as well as collectively bargained salary steps for unionized roles.

Salary Range: $87,680 - $92,680

The Legal Aid Society offers a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more. Click here to read more about benefits.

Higher Education and Loan Forgiveness

The Legal Aid Society is a qualified employer for the purposes of the Public Service Loan Forgiveness. This position allows an employee to take advantage of PSLF and other State and Federal loan forgiveness programs. Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of practice. To learn more, click the links below. 

studentaid.gov

hesc.ny.gov/loan-forgiveness-programs

WORK AUTHORIZATION

All applicants must be legally authorized to work in the United States for any employer without sponsorship for a work visa or permit. We are currently unable to sponsor employment visas or permits. (However, for citizens of Canada and Mexico, LAS will provide a letter documenting employment status that is needed to obtain a TN visa.)

HOW TO APPLY

All applications must be completed online via the career portal. We do not accept emailed applications. Submit the following documents as a combined PDF:

• Cover Letter
• Resume 

For technical difficulties or questions regarding this posting, please email [email protected].

EQUAL EMPLOYMENT OPPORTUNITY

As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one’s internal deeply-held sense of one’s gender which may be the same or different from one’s sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one’s name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients (people), to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us and our ability to build strong relationships with our colleagues. Every member of our community is expected to continuously learn about the dynamic, evolving, and emerging field of knowledge of identity, bias, and systemic forms of oppression and participate in productive efforts to dismantling bias in all forms.