About Us
Diligent is the AI leader in governance, risk and compliance (GRC) SaaS solutions, helping more than 1 million users and 700,000 board members to clarify risk and elevate governance. The Diligent One Platform gives practitioners, the C-Suite and the board a consolidated view of their entire GRC practice so they can more effectively manage risk, build greater resilience and make better decisions, faster.
Learn more at diligent.com or follow us on LinkedIn and Facebook
Position Overview
We are seeking a skilled Corporate Services Specialist to join our US based team, providing comprehensive global corporate secretarial and compliance services to a diverse portfolio of international clients. This role requires a detail-oriented professional with strong technical knowledge of corporate governance, regulatory compliance, and corporate secretarial practices.
Key Responsibilities
Corporate Secretarial Services
- Manage global compliance engagements, which include the preparation and filing of statutory documents with local registries
- Maintain accurate statutory registers and corporate records for client companies, using Diligent Entities software
- Draft board resolutions, minutes, and other corporate documentation
- Ensure compliance with relevant local legislation, corporate governance codes, and regulatory requirements
Client Relationship Management
- Serve as primary point of contact for assigned client portfolio
- Provide expert advice on corporate governance matters, statutory obligations, and regulatory changes
- Build and maintain strong professional relationships with clients, understanding their business needs and objectives
- Respond promptly to client queries and requests, ensuring high levels of client satisfaction
- Collaborate with clients' internal teams, external advisors, and auditors as required
Compliance and Risk Management
- Monitor and ensure ongoing compliance with statutory and regulatory requirements
- Identify potential compliance risks and recommend appropriate mitigation strategies
- Keep ahead of legislative changes and regulatory updates affecting clients
- Implement and maintain robust compliance procedures and documentation standards
- Conduct periodic compliance reviews and health checks for client companies
Project Management and Special Assignments
- Manage corporate restructuring projects including mergers, acquisitions, and reorganizations
- Coordinate entity formations, dissolutions, and other corporate changes
- Assist with due diligence exercises and transaction support services
- Handle complex multi-jurisdictional matters and coordinate with international network
- Support business development initiatives and respond to requests for proposals
People Management
- Management of a team of more junior corporate specialists, overseeing capacity, workflow, quality and individual development
Required Experience/Skills
- Bachelor's degree or relevant work experience
- Minimum 3-5 years of experience in corporate secretarial services
- Strong knowledge of US company law, global compliance management, corporate governance principles, and regulatory frameworks
- Proficiency in Diligent Entities and Microsoft Office
- Excellent drafting and documentation skills
- Strong analytical and problem-solving abilities
- Understanding of financial statements and corporate structures
- Knowledge of international corporate structures and cross-border transactions
- Exceptional attention to detail and accuracy
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Ability to work independently and manage multiple priorities
- Discrete handling of confidential information
- Adaptability and willingness to learn new areas of expertise
- Technical expertise in corporate law and governance
- Project management and coordination skills
- Risk assessment and compliance monitoring
- Team collaboration and mentoring abilities
- Commercial awareness and business understanding
What Diligent Offers You
- Creativity is ingrained in our culture. We are innovative collaborators by nature. We thrive in exploring how things can be differently both in our internal processes and to help our clients
- We care about our people. Diligent offers a flexible work environment, global days of service, comprehensive health benefits, meeting free days, generous time off policy and wellness programs to name a few
- We have teams all over the world. We may be headquartered in New York City, but we have office hubs in Washington D.C., Vancouver, London, Galway, Budapest, Munich, Bengaluru, Singapore, and Sydney.
- Diversity is important to us. Growing, maintaining and promoting a diverse team is a top priority for us. We foster and encourage diversity through our Employee Resource Groups and provide access to resources and education to support the education of our team, facilitate dialogue, and foster understanding.
Diligent created the modern governance movement. Our world-changing idea is to empower leaders with the technology, insights and connections they need to drive greater impact and accountability – to lead with purpose. Our employees are passionate, smart, and creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place.
Headquartered in New York, Diligent has offices in Washington D.C., London, Galway, Budapest, Vancouver, Bengaluru, Munich, Singapore and Sydney. To foster strong collaboration and connection, this role will follow a hybrid work model. If you are within a commuting distance to one of our Diligent office locations, you will be expected to work onsite at least 50% of the time. We believe that in-person engagement helps drive innovation, teamwork, and a strong sense of community.
We are a drug free workplace. Diligent is proud to be an equal opportunity employer. We do not discriminate based on race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental disability, age, military status, protected veteran status, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also Diligent's EEO Policy and Know Your Rights. We are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [email protected].
To all recruitment agencies: Diligent does not accept unsolicited agency resumes. Please do not forward resumes to our jobs alias, Diligent employees or any other organization location. Diligent is not responsible for any fees related to unsolicited resumes.
Top Skills
Diligent New York, New York, USA Office
111 W 33rd St, 16th, New York, NY, United States, 10001
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