Director of Finance and Operations for Academic Affairs

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, doctoral, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.

The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 120,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university’s community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.

For more information, visit nyit.edu.

Overview:

Reporting to the Provost and Executive Vice President, the Director of Finance and Operations for Academic Affairs provides fiscal and operational support for the Provost and is the primary budget officer, providing fiscal oversight, for Academic Affairs. This includes but is not limited to purchasing, budget planning, forecasting and analysis, financial reconciliation, and reporting. The Director also serves as the primary liaison to central University budget and finance; provides financial and resource context for all Academic Affairs strategic planning efforts; and ensures that all institutional procedures and policies are adhered to as it relates to purchasing and requisitions, p-card use, staff expenses, reconcilement, and reimbursements.

Budget Management & Leadership

• Working with the Provost, the Director will manage budget schedules and the Academic Affairs support units (non-college) budget files (budget worksheets and position control report) from Financial Affairs, breaks them down into various areas (e.g., Honors College, Undergraduate Student Success & Advising (USSA), Center for Faculty Excellence, Student Employment), and distributes them accordingly.
• Provide support to all Academic Affairs colleges and non-academic units to submit proposed and actual budgets during fiscal year budget planning.
• Assist the Provost and senior management in making spending decisions, completes new operating budget requests, reviews and verifies the entire Academic Affairs budget.
• Summarize the budget by area and submit the final proposed budgets. This involves working with the college’s financial managers to review their budget-related information.
• The Director will make corresponding recommendations wherever appropriate and joins the Provost in budget meetings as needed.
• Manage and make budget amendments in Workday to cover operational items (e.g., purchases, expense reports); communicate and work with college financial managers on various budget adjustments and/or operational related issues.

International Budget & Planning

• As needed, liase with international partners (e.g., EFAP, JUFE) for different inquiries and/or requests. Manage issues and/or requests related to these international partners.

Faculty Hiring Budget Planning

• Work with the Provost on budgeting and costs for hiring faculty as well as release time, start-up packages, and other stipends, where appropriate, for faculty.
• Make budget adjustments to colleges/departments after approval and as needed.
• Work with the individual college financial managers on faculty related budgeting.

• Bachelor’s Degree required, preferably in financial services, business operations.
• Master of Business Administration preferred. 
• 5+ years of experience in a financial services environment or a higher education business office setting. 
• Prior Experience in Higher Education budget and planning highly preferred. Core Competencies & Technical Skills: 
• Must have knowledge of budget oversight and planning as well as a high level of data analysis skills.
• Detail oriented, thorough, and accurate. Exceptional organizational and problem-solving abilities as well as strong communication and interpersonal skills.
• Must be able to work effectively and collegially with all levels of management and staff. 
• Excellent customer service skills & ability to manage all personnel and fiscal matters in a professional and highly confidential manner.
• Commitment to deadlines, ability to develop and execute work plans and to prioritize and handle multiple assignments from multiple individuals promptly and accurately. 
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and familiarity using a financial database management system (e.g., Workday) is necessary.
• Experience with Workday is highly preferred.

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of  generous paid time off, holidays, tuition remission, and retirement plans with employer contributions.

New York Institute of Technology is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer.