Executive Administrative Assistant

Position Title

Executive Administrative Assistant

Location

New York, NY 10018

Job Summary

This position is responsible for enhancing the Executive’s effectiveness by providing information management support, administrative support and organizational support to the executive. This position will be responsible for handling a wide range of administrative and executive support related tasks working independently and with little or no supervision. This position will interact with staff (at all levels) in a fast paced environment, sometimes under pressure and must remain flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. This position will be responsible for gathering information to prepare reports, assisting with the planning of events, managing and directing certain inquiries, managing and prioritizing meetings for the executive and assisting with the creation of timely communications within the division.
Pay Range: $55,672 - $81,281 - $106,890

Pay Range: Local Minimum Wage - $0.00 - $0.00

Job Responsibilities:

• Develop and distribute reports, collect and analyze information, prepare presentation materials which may include multi-media applications
• Organize written and verbal communication, draft letters and documents, take meeting minutes, oversee maintenance and organization of recordkeeping and filing.  Effectively communicate announcements to the division and executive leadership
• Make travel arrangements, manage calendars and prioritize meeting requests for an orderly schedule
• Interface with other leaders, stakeholders, and vendors for business overviews, presentations and onsite visits.
• Conduct special projects, as needed, including organizing team and culture building events
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
• Performs special projects, and additional duties and responsibilities as required.
• Consistently adheres to regulatory and compliance policies and standards linked to the job as listed and complete required compliance trainings.  Accountable to maintain compliance with applicable federal, state and local laws and regulations.

JOB REQUIREMENTS

Required Qualifications:

• Education level required: Undergraduate Degree (4 years or equivalent) with at least 2 years of professional experience or at least 5+ years of comparable support experience
• Minimum experience required: 2+ Years of professional experience or at least 5+ years of comparable support experience

Preferred Qualifications:

Additional qualifications the hiring team would prefer an applicant to have:

Job Competencies:

• Self-starter, self-directed and influential who works well under pressure
• Team player with the ability to create structure amidst a leadership team with different working styles.
• Excellent written and verbal communication skills with the ability to maintain confidential information.
• Expertise using Email, Excel, Word, Adobe, Visio, PowerPoint or equivalent presentation software.
• Proven ability to use independent judgment required to plan, prioritize, and organize a diversified workload for executive management.
• Ability to multi-task and work under pressure in a time constrained environment.
• Demonstrated interpersonal skills to handle sensitive and confidential matters.
• Proven analytical skills to gather and summarize data for reports, find solutions to challenges and prioritize work.
• Ability to work overtime if business needs require.Physical demands (ADA): No unusual physical exertion is involved.

Flagstar is an Equal Opportunity Employer.

Flagstar provides teammates access to a variety of benefits including medical, dental, vision, life, and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: Benefits | Flagstar Bank