Executive Administrator

Job Title

Executive Administrator

Job Description Summary

Cushman & Wakefield’s New York Midtown office is seeking an experienced C-suite Executive Administrator to support Executive Brokers in handling all administrative and strategic initiatives required to facilitate the transaction of Cushman & Wakefield’s commercial real estate business.

Job Description

Principal Responsibilities 

• Assist Executive Broker with managing their complex business operations to ensure administrative, financial, and operational activities are performed in a seamless and efficient manner 

• Provide oversight and guidance, organize, and prioritize critical issues 

• Anticipate Executive Broker, client and business needs and undertake necessary actions to produce effective results timely 

• Manage and organize complex calendar activities such as meetings, agendas, luncheon arrangements and travel plans; work around scheduling conflicts and keeping Executive Broker on schedule 

• Assist in planning and coordinating complex travel arrangements 

• Manage email correspondence for Executive Broker promptly. Reply where necessary, print attachments, follow up on actions, flag urgent messages.  File in appropriate folders 

• Update and maintain contacts, telephone numbers and email addresses 

• Manage CRM 

• Manage deal booking process 

• Coordinate and track presentations and client deliverables, ensuring timely completion 

• Prepare site search / space survey tour book presentations in PowerPoint and maps, leveraging data from CoStar and from calling/emailing brokers for information 

• Draft proposals and RFPs and assemble proposal matrix / summary packages for client’s review 

• Answer and screen all incoming calls to Executive Brokers office 

• Organize and input broker expenses and charitable contributions, track payments and allowances 

• Support Executive Broker's community and industry activities and events 

• Ensure that education, credentials and licensing of brokers is current 

• Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials 

• Provide PTO coverage to colleagues 

• And any other duties as requested 

Minimum Qualifications 

• 10+ years of executive administrative experience supporting corporate c-suite professional/s, real estate background preferred 

• Bachelor’s degree required 

Required Skills 

1.           Excellent verbal and written communication skills  

2.           Highly organized, logical thinker 

3.           Takes initiative 

4.           Flexible schedule for Over time 

5.           Ability to multi-task and organize a daily workload by priorities 

7.           Sense of urgency about tasks or assignments 

8.           Friendly, personable demeanor  

10.         Strong work ethic/commitment level  

11.         Team player 

12.         Positive attitude 

13.         Excellent attention to detail and follow through 

14.         Proactive approach to problem-solving 

15.         Technologically proficient with Outlook, MS Suite, Workday, Microsoft Teams etc. 

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $40.89 - $48.10

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”