Executive Assistant - Hybrid in Minneapolis MN, Washington DC, or Remote

Requisition Number: 2369893
Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start Caring. Connecting. Growing together.
We are seeking a highly organized, professional Executive Administrative partner to support our leadership team in the Enterprise Security & Resilience Office (ESRO). In this role, you will be a critical contributor to our team's success, helping us drive our vision of safeguarding the enterprise, protecting our clinical and business operations, and maintaining high business resiliency. This is an exciting opportunity to join a fast-paced environment where you will manage diverse priorities and support projects focused on securing and protecting the health systems and services that millions of patients and providers rely on daily.
In this role, you will support our most senior security leaders by managing complex administrative tasks, overseeing calendar coordination, organizing high-level executive meetings, and acting as a key liaison across multiple security, IT, and business departments. We are seeking candidates with high levels of discretion and the ability to handle confidential information with integrity and professionalism. The ideal candidate will have experience working with security leadership in either the private or public sectors.
You'll enjoy the flexibility to work remotely * from anywhere within the U.S. as you take on some tough challenges. For all hires in the Minneapolis or Washington, D.C. area, you will be required to work in the office a minimum of four days per week.
Primary Responsibilities:

• Manage, coordinate, and prioritize complex calendars and schedules across multiple time zones to optimize executive efficiency
• Plan, coordinate, and organize high-level meetings, executive reviews, conferences, and team-building events, managing all logistics, agendas, and technical setups
• Screen, prioritize, and manage incoming communications, emails, and phone calls (as requested), ensuring critical issues are escalated appropriately and handled with high discretion
• Coordinate and manage complex travel arrangements, detailed itineraries, and subsequent travel expense reporting and reconciliation in a timely manner
• Prepare, edit, and review executive-level reports and correspondence (as requested), ensuring high accuracy, professionalism, and confidentiality
• Act as a key liaison and resource for internal and external stakeholders, providing professional and helpful representation of the executive office
• Track, monitor, and follow up on key action items, deliverables, and projects for the leadership team to ensure timely completion
• Support budget tracking, invoice processing, purchase order creation, and office administrative management as required
• Leverage enterprise-approved artificial intelligence (AI) and digital automation tools to streamline administrative workflows, automate routine tasks, and drive continuous operational improvement
• Collaborate with other administrative, business operations, and functional partners to coordinate cross-functional activities

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
Required Qualifications:

• High School Diploma / GED
• 5+ years of experience providing administrative support to C-suite level executive leaders in a professional corporate environment
• 5+ years of experience managing complex calendar coordination, meeting scheduling, and travel logistics across multiple time zones
• 4+ years of experience utilizing Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint, and Teams) to create presentations, spreadsheets, and coordinate virtual meetings
• 3+ years of experience preparing expense reports and managing travel expense reconciliation
• Experience handling highly confidential, sensitive information with extreme discretion and professional judgment
• Proven ability to assist multiple executive leaders effectively at the same time

Preferred Qualifications:

• Experience working within an information security, physical security, business resilience, or technology-focused department
• Experience or familiarity with utilizing enterprise-approved artificial intelligence (AI) tools, digital automation, or generative AI productivity applications to streamline administrative workflows
• Experience supporting administrative teams or coordinating the work of other administrative staff
• High degree of adaptability and resilience in managing changing priorities, last-minute schedule conflicts, and urgent requests
• Demonstrated ability to work independently, solve complex administrative problems, and take initiative with minimal supervision
• Demonstrated excellent written and verbal communication skills, with the ability to build professional rapport across diverse groups

*All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy
Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $34 - $60 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
Application Deadline: This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.
At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.
UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.
UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.
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