Executive Assistant/ Office Manager

About the Role

april is looking for a proactive, resourceful Executive Assistant to support two senior leaders and assist in managing our New York City office. This role goes beyond traditional administrative support:you’ll act as a strategic partner, helping the executives stay focused, move quickly, and scale effectively. The ideal candidate thrives in ambiguity, anticipates needs, and takes ownership in a high-velocity environment.

Key Responsibilities

• Manage complex, fast-changing calendars for two executives, balancing internal priorities with external demands.

• Coordinate travel, meetings, and logistics with speed and accuracy.

• Act as a gatekeeper and trusted liaison between executives and internal/external partners.

• Prepare briefings, decks, talking points, and follow-up notes.

• Support cross-functional projects and ad hoc initiatives as needed.

• Manage expenses, invoices, and basic budget tracking.

• Help coordinate team meetings, and company events.

• Partner with other team members to keep leadership aligned and informed.

• Demonstrates strong proactivity and ownership by anticipating executive needs, independently identifying and resolving issues, and taking full responsibility for outcomes.

• Handle sensitive and confidential information with discretion.

• Assist in the upkeep of NYC HQ by updating inventory, restocking the pantry and ordering supplies.

• Fosters a comfortable, well-functioning office environment by proactively managing logistics, anticipating team needs, and ensuring the workspace supports productivity and professionalism.

• 4+ years of experience supporting senior leaders in a startup or high-growth environment.

• Exceptional organization, prioritization, and follow-through skills.

• Strong written and verbal communication skills.

• Comfort working in ambiguity and adapting to change quickly.

• High level of judgment, discretion, and emotional intelligence.
  

• Experience at an early-stage or scaling startup.

• Experience supporting multiple executives simultaneously.

• Familiarity with tools such as Google Workspace, Slack, Notion, or similar.

april is the only embedded, year-round tax platform built to power smarter financial decisions. From filing to planning to onboarding, april's white-labeled tools bring real-time tax intelligence into the platforms people already use, helping users understand the impact of every paycheck, equity transaction, or income shift, and stay on top of tax payments throughout the year. Built to handle even the most complex tax situations, april's AI-powered tax engine ingests data directly from partner apps to deliver accurate outcomes in record time—making tax planning and filing more connected, contextual, and accessible than ever. With API-first infrastructure and seamless data integrations, april helps partners deliver more value, deepen loyalty, and turn taxes into a strategic edge—for their clients and their business.