Office Manager / Executive Administrative Assistant

About Us: EvolutionIQ’s mission is to deliver state of the art technology that helps insurance claims teams make claims handling more accurate, fair, and efficient, so that more people impacted by injury or illness can continue their lives with dignity and stability. We are currently experiencing massive growth and to accomplish our goals, we are hiring world-class talent who want to help build and scale internally, and transform the insurance space. Our team is our #1 priority, and we have been named one of Inc.’s Best Workplaces 3 years in a row and Built In’s Best Places to work in 2025 and 2026!

Your Impact: The Office Manager / Executive Administrative Assistant will play a key role in running day-to-day office operations while also providing executive administrative support to our executive co-founders. This individual will be the go-to person for all employees and office visitors and is responsible for ensuring the office runs smoothly, anticipating leadership needs, and delivering an exceptional employee experience.

This role is approximately 75% focused on office management and employee experience, with about 25% dedicated to executive administrative support. The ideal candidate is highly proactive, detail-oriented, and energized by creating a welcoming, well-run office where people feel supported and excited to work. If you thrive in a dynamic and fast-paced tech environment, bring a white-glove approach to your work, and genuinely care about culture and relationships, we would love to speak with you.

About You

• Proven experience as an Office Manager who also provides executive administrative support, or a similar role in a fast-paced startup or high-growth environment.
• Highly proactive self-starter with strong time-management skills and the ability to anticipate needs and act quickly.
• Exceptionally detail-oriented with strong organizational and prioritization skills.
• Comfortable dealing with ambiguity and thinking quickly on your feet while maintaining sound judgment.
• Highly communicative and service-oriented, with a white-glove approach to both employee and executive support.
• Relationship-driven and culture-focused, with a genuine interest in connecting with people and improving the workplace experience.
• Skilled at asking thoughtful questions to understand each executive’s preferences and pain points, enabling tailored and effective support.
• Collaborative team player who thrives in cross-functional environments and partners effectively with stakeholders at all levels.
• Demonstrates excellent written and verbal communication skills.
• Enjoy being around dogs and are happy to help support a dog-friendly office environment.

In This Role You Will

• Take ownership of office operations, ensuring a welcoming, organized, and engaging experience for employees and visitors.
• Oversee day-to-day office activities, including maintaining office supplies, managing equipment, coordinating daily lunch deliveries, and handling facilities-related matters.
• Serve as a visible, approachable presence in the office, regularly checking in with employees to understand how the environment can better support them.
• Provide executive administrative support to C-suite leaders, including calendar management, expense management, scheduling, travel coordination, and ad hoc administrative needs.
• Support new hire onboarding and orientation, including greeting new employees, giving office tours, and completing I-9 verifications to create a strong first-day experience.
• Lead and support planning and execution of company events, including the annual company offsite, holiday parties, happy hours, and other culture-building initiatives.
• Work closely with People, Recruiting, and team leaders to bring ideas for office culture, events, and logistics support to life.
• Collaborate with the People & Recruiting teams to support interview scheduling, candidate logistics, and broader culture and team-building efforts.
  Support internal teams with group travel and event logistics as needed.
• Be present in the office five days per week to provide hands-on support and maintain an engaging in-office presence.

Work-life, Culture & Perks: 

• Compensation: Competitive base salary up to $100K with flexibility depending on a candidate’s background and experience. An annual bonus plan and company equity plan (RSUs) are also included in our compensation package.
• Well-Being: Medical, dental, vision, short & long-term disability, life insurance and AD&D, and 401k matching. Additional family, wellness, and pet benefits. 
• Home & Family: Paid time off and sick leave, 100% paid parental leave (16 weeks for primary caregivers and 12 weeks for secondary caregivers). We offer a flexible schedule for new parents returning to work. 
• Office Life: Catered lunches, happy hours, pet-friendly spaces, and monthly technology stipend.
• Growth & Training: $1,000/year for each employee for professional development, as well opportunities for tuition reimbursement.
• Sponsorship: We are open to sponsoring candidates currently in the U.S. who need to transfer their active visa. Please check with our Recruiting team if your visa is applicable for transfer.

EvolutionIQ appreciates your interest in our company as a place of employment. EvolutionIQ is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.