Executive Assistant & Office Manager

Opto investments is seeking an Executive Assistant and Office manager to support the day to day company operations of a high growth tech startup. We are looking for a highly-motivated individual who can navigate ambiguity and execute quickly. In this strategic role, you will not only liaison with C-Suite executives in their day to day work, but also be the heartbeat of our New York City office. 

Key Responsibilities

• Executive Administrative Support
• Serve as the primary partner to senior leadership, managing day-to-day priorities with a high degree of autonomy. 
• Own complex calendar management across multiple stakeholders, ensuring alignment on business priorities.
• Coordinate internal and external meetings, including preparing materials, agendas, and follow-ups.
• Manage executive communications, including drafting correspondence and ensuring timely responses.
• Anticipate needs, identify gaps, and proactively solve problems before they escalate. 
• Travel & Operations 
• Own end-to-end travel planning, including detailed itineraries, logistics, and contingency planning. 
• Manage expense reporting with accuracy and adherence to company policies. 
• Support key business rhythms (offsites, leadership meetings, board meetings and prep, and others as acceptable)
• Office & Workplace Operations
• Oversee day-to-day office operations to ensure a clean and professional environment that reflects the company culture and brand
• Manage office vendor relationships (facilities, food, beverage, office supplies, office events, cleaning and maintenance. etc.) 
• Act as primary point of contact for building management and workplace logistics 
• Onboard and Offboard employees from office access, collect or disperse company equipment, be the first day point of contact and welcome for new hires. 
• Manage office inventory of supplies, snacks, and swag

• Excellent verbal and written communication skills. 
• Polished and professional presence with strong interpersonal skills.
• Exceptional organization and time management skills with a strong attention for detail. 
• Ability to anticipate needs, think proactively, and operate independently.
• Strong business judgment and ability to prioritize effectively in a fast paced environment. 
• Proven ability to exercise discretion and handle highly sensitive information. 
• Ability to be onsite 5 days per week

• 3+ years of relevant work experience
• 5+ years experience supporting C-Suite executives in administrative capacity
• Experience supporting in-office management duties
• 4-year bachelor degree (or equivalent work experience)
• Experience managing complex calendars, travel, and executive workflows. 
• Experience with event planning
• Prior experience in a high growth tech startup preferred
• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

How to Apply

Please fill out the required fields below, and attach a Resume and Cover Letter. Why a Cover Letter? We receive a high volume of applicants, and we have real humans that read each and every resume. We encourage you to use creativity in your cover letter and speak directly to why you want to join our team!

We will review your resume in as timely a manner as we are able to, so kindly refrain from reaching out to hiring manager or other Opto team members via email or linkedin, as this won't improve or fast track your application.

Compensation and Benefits

Opto has a high bar for talent, and we are committed to building the best teams possible. Candidates are never subjected to discrimination based on race, citizenship, religion, ethnicity, gender or gender identity, sex, pregnancy, national origin, age, sensory, mental, or physical disability, or any other characteristic.

The successful candidate for this role can expect a generous compensation and benefits package. The cash salary range for this role is $140,000-$160,000 dependent on skills, experience and expected contribution. 

All full time employees at Opto enjoy:

• Significant equity
• Health, dental, and vision insurance
• Unlimited PTO
• Retirement savings plan (401k)
• Learning, Fitness, and Commuter stipends
• Paid Holidays

This position is based onsite 5 days a week New York City office.

At this time, Opto can only hire candidates who reside in the following states:
California, Colorado, Florida, Idaho, Illinois, Maine, Maryland, Nevada, New Jersey, New York, North Carolina, North Dakota, Pennsylvania, Rhode Island, Tennessee, Texas, Virginia, and Washington.

If you do not currently live in one of these states, you must relocate to an approved state or have a confirmed address there prior to your start date.